How to Run a Tenant Screening Report Online (Step-by-Step)

Tenant screening is one of the most important parts of the rental process, but that doesn’t mean it should be time-consuming or complicated. Thanks to online tenant screening services like Landlord Studio, it’s never been easier to run a full tenant screening report that includes a credit check, background check, criminal history, and eviction records.

In this guide, we’ll walk you through the exact steps to run a tenant background check online using Landlord Studio, explain why tenant consent is required, and help you understand your options.

Why Run a Tenant Screening Report?

Before handing over the keys to your rental, it’s essential to know who you're renting to. A screening report helps you:

• Verify the tenant’s financial reliability
• Uncover any history of missed rent or evictions
• Flag potential red flags in their criminal record
• Make an informed decision backed by data

💡 Pro Tip: Running background checks also demonstrates due diligence, which can help protect you in future legal disputes.

Step-by-Step: How to Screen a Tenant Online with Landlord Studio

Landlord Studio is fully integrated with TransUnion SmartMove, one of the most trusted names in tenant screening. Here’s how to use it:

Step 1: Create a Free Landlord Studio Account

Visit landlordstudio.com and sign up for a free account. Once you're in, navigate to the “Screening & Applicants” tab in the left hand menu.

Step 2: Start a New Screening Request

Click on “Screen a tenant” or “+ New application”.

Choose whether to start from a lead collected through our rental listing feature or enter a new tenant directly. Select the property this screening report is for, and then you’ll be prompted to enter:

• The applicant’s full name
• Email address

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Step 3: The Tenant Provides Consent

To comply with the Fair Credit Reporting Act (FCRA), all screening reports require the applicant’s explicit consent. Landlord Studio automates this for you.

Once the screening report is initiated, an email is sent to the applicant, who then verifies their identity, fills out the report details, and authorizes the report.

No need to collect sensitive information yourself — no Social Security numbers, no paperwork.

Step 4: Review the Report

Once the applicant completes their section, the report is generated instantly. You’ll receive:

• Credit score (ResidentScore)
• Credit history (tradelines, collections, inquiries)
• Criminal background check
• Eviction history
• Public records and AKAs

For a breakdown of what’s in the report, check out How to Read and Understand Our Tenant Screening Report

Why Is Permission Required?

The FCRA and similar state-level laws protect consumer privacy. You can’t legally run a background or credit check without a tenant’s written authorization.

Using Landlord Studio ensures full legal compliance by:

• Handling tenant identity verification
• Securing electronic consent
• Keeping your records safe and private

Free vs Paid Tenant Screening Services

You might be tempted to search for a free option, but “free” background checks often lack the data integrity, legality, and depth of information required for a responsible rental decision.

Why Use Landlord Studio for Tenant Screening?

Tenant screening isn’t just a box to tick — it’s how you protect your rental income and avoid costly evictions. Landlord Studio gives you a professional-grade process without the headaches:

• One platform, zero hassle — no juggling third-party sites or paperwork.
• Complete picture of applicants — TransUnion SmartMove credit, criminal, and eviction reports.
• Stay compliant and secure — fully FCRA compliant with no need to handle SSNs.
• Fast decisions — reports delivered in minutes, right to your dashboard.
• Streamlined applications — combine screening with rental applications for a smooth, end-to-end workflow.

How To Run A Tenant Screening Report: Final Thoughts

Choosing the wrong tenant can cost thousands in lost rent and legal fees. With Landlord Studio, you’ll have the data and tools to make confident, compliant decisions in just a few clicks.

Create your free Landlord Studio account today and start screening with confidence.