Landlord Studio: The best alternative to Freshbooks

Name: Freshbooks
Brand: Freshbooks

Landlord Studio is the Freshbooks alternative for landlords who want rental property accounting software, not just general small-business invoicing. Online rent collection, tenant screening, automated bank feeds, AI receipt scanning, Xero integration, and Schedule E tax reporting come standard, so your rental books, your cash flow, and your tax prep stay one step ahead.

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Landlord Studio is loved by landlords just like you

Overview: Freshbooks vs Landlord Studio

When you compare Landlord Studio vs Freshbooks, the key difference comes down to what each platform was built to solve. Landlord Studio was built accounting-first for self-managing landlords running profitable, cash-flow positive rental businesses, with property-by-property income and expense tracking, online rent collection, and Schedule E tax reporting at the core. Freshbooks was built as cloud invoicing and double-entry accounting software for freelancers, agencies, and service-based small businesses, designed around client invoices, time tracking, and project profitability, not rental properties.

Landlord Studio pairs the best-in-class rental property accounting software with the day-to-day tools landlords use most, including online rent collection, tenant screening, property listings, lease tracking, and reporting. Automated bank feeds, AI receipt scanning, GPS mileage tracking, Xero integration, and Schedule E tax reporting come standard on PRO at $12 a month, so your rental finances stay clean without retrofitting a generic accounting tool around tenants, units, and lease terms it was never designed for.

Freshbooks was built for freelancers and small service businesses. Its strengths are polished invoicing, time tracking, expense capture with AI receipt data capture on Plus and above, double-entry accounting and bank reconciliation on Plus and above, project profitability on Premium, and a Stripe-powered payments engine that takes cards, ACH, Apple Pay, Google Pay, and buy-now-pay-later. The trade-off for landlords is a feature set built around billable clients and projects rather than units and leases, no property-by-property income and expense tracking, no Schedule E report, no tenant screening or rent collection, and no Xero integration, which is why landlords switching from Freshbooks to Landlord Studio typically cite the depth of the rental-specific accounting platform as the deciding factor.

What our customers say

More reviews

Kirk S

Texas, USA

"I realized that QuickBooks wasn't quite sufficient and I started to look around for an affordable tool to replace my spreadsheets and chose Landlord Studio."

Vicky B

Newcastle upon Tyne, UK

"We couldn't live as freely and easily without Landlord Studio. All my tenants are quite happy they get their notifications from Landlord Studio. It's dead easy."

Keith M

Ohio, USA

“My dad’s 75 and has over 20 units – Airbnbs, apartments and commercial. We needed a software to help us and Landlord Studio’s been the one. It’s made it so easy for him.”

Kelly W

Chicago, USA

"I tested out several other programs before purchasing Landlord Studio and I'm very happy with it so far. One of my favorite features is the ability to just snap a picture of a receipt and put it in the correct rental unit expense."

Steven G

London, UK

“Never used software before and was worried, but Landlord Studio has been brilliant. Easy to add properties, simple to use — even my accountant loves it.”

Leanne F

Tallahassee, USA

"Managing 20 rentals alone was overwhelming, but Landlord Studio became my one-stop shop. It simplified bookkeeping, rent, leases, and taxes — even my CPA loves it."

Damian L

Hobart, AU

"Landlord Studio makes property management effortless – tracks rent, expenses & tenant comms. Great for 1 or many properties, my accountant loves it too.”

Katie T

London, UK

"We were looking for an app to help us stay on top of everything, including the maintenance and everything in between. Landlord Studio has been great for that."

Rinda I

North Carolina, USA

"I found Landlord Studio so much easier to understand after I looked at AppFolio, RentRedi, and Buildium. All three of them were so hard to understand."

Elizabeth R

Colorado, USA

"It has been an excellent way of tracking expenses all in one app. I had considered using AppFolio, but that was too complicated for me."

Steven M

Nashville, USA

“I looked at Doorloop, RentRedi, and Appfolio and they all offer the same features, but the customer support was the absolute best on Landlord Studio.”

Federico F

Harringay, UK

"I have chosen a Landlord Studio after going through several tools online. It's also reasonably priced which I like."

Who's Landlord Studio Best For?

Tailored for landlords and property managers, Landlord Studio is a user-friendly software which offers a seamless approach to real estate accounting and property management. From automated rent collection to advanced tax reporting.

Pricing: GO (Free for up to 3 units), Pro ($12/mo), Pro Plus ($28/mo)
Features: Collect rent online, financial reports, real estate accounting, listings
Best Suited For: Self managing landlords with small-medium portfolios.
Key Advantage: Full-featured, user-friendly interface, and affordable pricing.

Who's Freshbooks Best For?

Freshbooks is cloud accounting and invoicing software built for freelancers, agencies, and service-based small businesses that bill clients by the hour, the project, or on retainer. It offers polished invoicing, time tracking, expense capture, double-entry accounting on Plus and above, and a Stripe-powered payments engine that takes cards, ACH, Apple Pay, Google Pay, and buy-now-pay-later. The platform is strong for its target market, but it was never designed for rental properties, so landlords end up bolting rental workflows onto a tool built around billable clients.

Freshbooks pricing: Lite $23 a month (5 billable clients), Plus $43 a month (50 clients, the Most Popular tier), Premium $70 a month (unlimited clients), Select quote-based with dedicated onboarding. Yearly billing adds 10% off. Team Members add $11 a month per user, Advanced Payments $20 a month, and Freshbooks Payroll $40 a month plus $6 a month per user.
Key features: Invoicing, estimates, proposals and retainers, expense tracking with AI receipt capture (Plus and above), automated bank import, unlimited time tracking, mobile mileage tracking, double-entry accounting reports, bank reconciliation, project profitability and accounts payable (Premium), and the Freshbooks Payroll add-on.
Best suited for: Freelancers, consultants, agencies, and small service businesses that bill clients by the hour, the project, or on retainer, and want professional invoicing with light bookkeeping rather than property-level accounting.
Key advantage: Best-in-class invoicing and time tracking with a clean, intuitive interface. The trade-off for landlords is a feature set built around billable clients and projects, with no tenant screening, no online rent collection, no property-by-property income and expense tracking, no Schedule E tax report, and no Xero integration.

Landlord Studio, Simplified Accounting Software

Manage your properties on the go via desktop or mobile app.
Save time and money with advanced accounting tools. Connect your bank accounts, digitize receipts and more.
File your accurate end-of-year tax return without the headache with our Schedule E report.
Powerful property management features designed specifically for landlords.

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Feature Comparison

Landlord Studio

Appfolio

Income & expense tracking

Manual expense tracking

Recurring expenses

Automated bank feeds

Smart receipt scanner

Automatic mileage tracker

Portfolio dashboard

Online rent collection

Collect rent online

Receipts and reminders

Collect deposit online

Control partial payments

Tenant auto-pay

Reporting & tax returns

Integration with Xero

Tax reporting

Accountant collaboration

Find & screen tenants

Create a listing

Manage applicants

Screen applicants

Property maintenance

Track Maintenance Tasks

Tenant Portal

Document storage

Native iOS and Android app

Limited functionality

Landlord Studio