Free property maintenance tracking software for landlords
Keep every repair in one place, from your tenant's first report to the finished job. Log and prioritize maintenance tasks, set reminders for inspections and servicing, and see what's open at a glance. Free on every plan.
Take control of your property maintenance
Track every job, get reminded before inspections and insurance renewals are due, and log each repair cost against its property, ready for your income and expense reports at tax time.
Track every maintenance request and job
Every request and repair in one list, free on every plan.
- Track every job - create and follow maintenance tasks from start to finish
- Tenant requests - let tenants raise requests directly through the tenant portal
- Set priorities - mark jobs Low, Medium, High or Urgent and see what's new, in progress or done
Communicate clearly and consistently
Keep tenants informed and reduce back-and-forth.
- Email and SMS templates - customize messages for routine updates and reminders
- Internal notes - add notes to tenant and property profiles for clear team coordination
- Contacts in one place - tenant details centralized for when you need them
Never miss an important maintenance date
Get an email before inspections, servicing and renewals are due.
- One-off or recurring alerts - schedule reminders for every property task
- Calendar view - plan ahead and manage your workload at a glance
- Insurance and required checks - set reminders for policy renewals and the inspections your state requires
- Records in one place - store certificates and inspection records alongside each property
Keep maintenance costs under control
Once a job's done, log what it cost against the rental it belongs to.
- Log the repair as an expense - add the cost once the work is complete
- Assigned to the right rental - every repair expense sits against its property
- Expense breakdowns - run maintenance reports to see where your money goes
- Budget- and tax-ready - accurate records for planning ahead and tax time
Work smoothly with contractors
Give contractors everything they need to get the job done right.
- PDF job sheets - export professional job sheets with descriptions and photos
- Photos and details - attach images and notes to every task so nothing gets lost
- Records in one place - store certificates and inspection records alongside each property
Rated 4.9 stars from 10,000+ reviews by landlords.
Built for independent landlords, not maintenance teams.
- Included on every plan, including the free Go plan
- Tenants report issues from the tenant portal or app
- Manage jobs from your phone or desktop
- Repairs sit alongside your rent, accounting and tenant records
"Managing 20 rentals alone was overwhelming, but Landlord Studio became my one-stop shop. It simplified bookkeeping, rent, leases, and taxes — even my CPA loves it."
"I found Landlord Studio so much easier to understand after I looked at AppFolio, RentRedi, and Buildium. All three of them were so hard to understand."
"It has been an excellent way of tracking expenses all in one app. I had considered using AppFolio, but that was too complicated for me."
“I looked at Doorloop, RentRedi, and Appfolio and they all offer the same features, but the customer support was the absolute best on Landlord Studio.”
"I can't highly recommend it more if you have a rental property. It exceeded my expectations."
"I've been a user for about three years now. I recommend Landlord Studio for anyone looking to optimize their business."
"I chose Landlord Studio because it created a complete package for management of rental properties for the landlord"
"I realized that QuickBooks wasn't quite sufficient and I started to look around for an affordable tool to replace my spreadsheets and chose Landlord Studio."
"We looked at all the different software that's out there for managing our properties. We chose Landlord Studio over RentRedi and it's been a great investment."
"One of the things that I like about the software is that the customer service is fantastic and I felt the price was reasonable considering I only have one property."
"I have a mix of properties, so I like how you can manage Airbnb and short-term rentals. Another great feature is reconciling from your bank account, which includes checking accounts and credit cards."
"Landlord Studio helps me manage my rentals effectively and efficiently. It's a great app and definitely worth the low cost."
"I tested out several other programs before purchasing Landlord Studio and I'm very happy with it so far. One of my favorite features is the ability to just snap a picture of a receipt and put it in the correct rental unit expense."
“My dad’s 75 and has over 20 units – Airbnbs, apartments and commercial. We needed a software to help us and Landlord Studio’s been the one. It’s made it so easy for him.”
“It’s a no-brainer. It’ll make your life so much easier. You can find out everything you need to know about your portfolio in a few quick taps.”
“With Landlord Studio I can track income and expenses and manage my properties if I’m at home, on my lunch break at work, in the car. There are so many things you can do with it.”
“It’s so much easier. Put it all in there, take a picture of your receipt and you’re done!”
“It’s excellent for any landlord with one property up to multiple. I highly recommend testing it out and seeing if it’s the right solution for you and your business – it has been for me.”
“I love having all the units accessible at my fingertips. And would highly recommend it to anybody who’s looking to get onboard with bank to bank transfers for rent payments and wanting to create customizable reports. I love it.”
“If you want an all in one solution this app is what you need. With this app you can get rid of paper and spreadsheets.”
“Give it a shot! That’s what I did. This app really organized how I manage my business made everything more efficient.”
“I was looking for a software that I was able to screen tenants on, collect rent through, track all of my income and expenses for each unit. And Landlord Studio fit the bill there. I’ve been using it for a few months and love it. The customer support is just unrivaled.”
“The mobile app is incredible, and when it comes to tax time, clicking a few buttons and sharing with our tax advisor has been a dream. Thanks Landlord Studio!”
"Managing 20 rentals alone was overwhelming, but Landlord Studio became my one-stop shop. It simplified bookkeeping, rent, leases, and taxes — even my CPA loves it."
"I found Landlord Studio so much easier to understand after I looked at AppFolio, RentRedi, and Buildium. All three of them were so hard to understand."
"It has been an excellent way of tracking expenses all in one app. I had considered using AppFolio, but that was too complicated for me."
“I looked at Doorloop, RentRedi, and Appfolio and they all offer the same features, but the customer support was the absolute best on Landlord Studio.”
"I can't highly recommend it more if you have a rental property. It exceeded my expectations."
"I've been a user for about three years now. I recommend Landlord Studio for anyone looking to optimize their business."
"I chose Landlord Studio because it created a complete package for management of rental properties for the landlord"
"I realized that QuickBooks wasn't quite sufficient and I started to look around for an affordable tool to replace my spreadsheets and chose Landlord Studio."
"We looked at all the different software that's out there for managing our properties. We chose Landlord Studio over RentRedi and it's been a great investment."
"One of the things that I like about the software is that the customer service is fantastic and I felt the price was reasonable considering I only have one property."
"I have a mix of properties, so I like how you can manage Airbnb and short-term rentals. Another great feature is reconciling from your bank account, which includes checking accounts and credit cards."
"Landlord Studio helps me manage my rentals effectively and efficiently. It's a great app and definitely worth the low cost."
"I tested out several other programs before purchasing Landlord Studio and I'm very happy with it so far. One of my favorite features is the ability to just snap a picture of a receipt and put it in the correct rental unit expense."
“My dad’s 75 and has over 20 units – Airbnbs, apartments and commercial. We needed a software to help us and Landlord Studio’s been the one. It’s made it so easy for him.”
“It’s a no-brainer. It’ll make your life so much easier. You can find out everything you need to know about your portfolio in a few quick taps.”
“With Landlord Studio I can track income and expenses and manage my properties if I’m at home, on my lunch break at work, in the car. There are so many things you can do with it.”
“It’s so much easier. Put it all in there, take a picture of your receipt and you’re done!”
“It’s excellent for any landlord with one property up to multiple. I highly recommend testing it out and seeing if it’s the right solution for you and your business – it has been for me.”
“I love having all the units accessible at my fingertips. And would highly recommend it to anybody who’s looking to get onboard with bank to bank transfers for rent payments and wanting to create customizable reports. I love it.”
“If you want an all in one solution this app is what you need. With this app you can get rid of paper and spreadsheets.”
“Give it a shot! That’s what I did. This app really organized how I manage my business made everything more efficient.”
“I was looking for a software that I was able to screen tenants on, collect rent through, track all of my income and expenses for each unit. And Landlord Studio fit the bill there. I’ve been using it for a few months and love it. The customer support is just unrivaled.”
“The mobile app is incredible, and when it comes to tax time, clicking a few buttons and sharing with our tax advisor has been a dream. Thanks Landlord Studio!”
"Managing 20 rentals alone was overwhelming, but Landlord Studio became my one-stop shop. It simplified bookkeeping, rent, leases, and taxes — even my CPA loves it."
"I found Landlord Studio so much easier to understand after I looked at AppFolio, RentRedi, and Buildium. All three of them were so hard to understand."
"It has been an excellent way of tracking expenses all in one app. I had considered using AppFolio, but that was too complicated for me."
“I looked at Doorloop, RentRedi, and Appfolio and they all offer the same features, but the customer support was the absolute best on Landlord Studio.”
"I can't highly recommend it more if you have a rental property. It exceeded my expectations."
"I've been a user for about three years now. I recommend Landlord Studio for anyone looking to optimize their business."
"I chose Landlord Studio because it created a complete package for management of rental properties for the landlord"
"I realized that QuickBooks wasn't quite sufficient and I started to look around for an affordable tool to replace my spreadsheets and chose Landlord Studio."
"We looked at all the different software that's out there for managing our properties. We chose Landlord Studio over RentRedi and it's been a great investment."
"One of the things that I like about the software is that the customer service is fantastic and I felt the price was reasonable considering I only have one property."
"I have a mix of properties, so I like how you can manage Airbnb and short-term rentals. Another great feature is reconciling from your bank account, which includes checking accounts and credit cards."
"Landlord Studio helps me manage my rentals effectively and efficiently. It's a great app and definitely worth the low cost."
"I tested out several other programs before purchasing Landlord Studio and I'm very happy with it so far. One of my favorite features is the ability to just snap a picture of a receipt and put it in the correct rental unit expense."
“My dad’s 75 and has over 20 units – Airbnbs, apartments and commercial. We needed a software to help us and Landlord Studio’s been the one. It’s made it so easy for him.”
“It’s a no-brainer. It’ll make your life so much easier. You can find out everything you need to know about your portfolio in a few quick taps.”
“With Landlord Studio I can track income and expenses and manage my properties if I’m at home, on my lunch break at work, in the car. There are so many things you can do with it.”
“It’s so much easier. Put it all in there, take a picture of your receipt and you’re done!”
“It’s excellent for any landlord with one property up to multiple. I highly recommend testing it out and seeing if it’s the right solution for you and your business – it has been for me.”
“I love having all the units accessible at my fingertips. And would highly recommend it to anybody who’s looking to get onboard with bank to bank transfers for rent payments and wanting to create customizable reports. I love it.”
“If you want an all in one solution this app is what you need. With this app you can get rid of paper and spreadsheets.”
“Give it a shot! That’s what I did. This app really organized how I manage my business made everything more efficient.”
“I was looking for a software that I was able to screen tenants on, collect rent through, track all of my income and expenses for each unit. And Landlord Studio fit the bill there. I’ve been using it for a few months and love it. The customer support is just unrivaled.”
“The mobile app is incredible, and when it comes to tax time, clicking a few buttons and sharing with our tax advisor has been a dream. Thanks Landlord Studio!”
From maintenance request to tax-ready expense
Here's how a repair moves through Landlord Studio, from your tenant's first report to the cost in your books. In the last year, landlords logged over 15,000 maintenance requests in Landlord Studio. Half of completed jobs were closed within 8 days.
Step 1: Your tenant reports the issue
Tenants submit a maintenance request from the tenant portal or app. It lands in the New column of your maintenance board, and you get an email.
- Tenant portal or app - tenants log requests from a desktop or their phone
- Straight to your board - every request appears under New, linked to its building or unit
- Email alert - you're notified as soon as a request comes in
Step 2: Prioritize and track the job
Set the priority, add notes and photos, and move the job from New to In Progress to Completed as the work gets done.
- Four priority levels - Low, Medium, High or Urgent
- Photos and notes - attach up to 5 images and the details your contractor needs
- Due dates and reminders - get an email before recurring jobs are due
Step 3: Record the cost against the property
When the invoice arrives, log it as a repair expense against the right rental. It flows straight into your income and expense reports, and on Pro into your Schedule E report.
- Snap the receipt - the Smart Receipt Scanner reads the invoice and fills in the details
- Or match it from your bank feed - the payment comes in for you to reconcile (Pro)
- Tax-time ready - repairs show by property in your income and expense reports and, on Pro, your Schedule E report
Ditch the spreadsheet for good
Import your existing records, automate your bookkeeping with bank feeds and see every property's profit at a glance.
Related Resources
What is Property Maintenance and What Do Landlords Need to Know?
Good property maintenance management will keep tenants happy and prevent large unexpected maintenance bills. Here’s what landlords need to know...
How To Save Money By Tracking Maintenance Expenses
We explore the best way to manage and track maintenance expenses to ensure you never miss a deductible expense again.
20 Ways to Prepare Your Rental Property for Winter
Cold weather causes real damage fast. Here are 20 things to check, fix, and ask tenants to do before winter hits, from heating to condensation.
Capital Improvements vs. Repairs and Maintenance
What’s the difference between capital improvements and repairs? And how do each need to be accounted for according to the IRS guidelines?
FAQs
How does Landlord Studio help with property maintenance?
Landlord Studio keeps every maintenance job in one place, from the first report to the finished repair. Tenants can log issues through the tenant portal or mobile app, so requests come straight to you.
You can then prioritize each job, add photos and notes, link it to the right property, and set reminders for routine checks and repairs. When the work is done, mark the job complete from the app, so you always know what's open and what's finished.
Can tenants submit maintenance requests directly through Landlord Studio?
Yes. Invite your tenants to the tenant portal and they can submit maintenance requests from a desktop or the tenant app. Each request lands in the New column of your maintenance board and you get an email, so you can set its priority and track it through to completion.
Is maintenance tracking included in the free plan?
Yes. Maintenance management and tenant maintenance requests are included on every Landlord Studio plan, including the free Go plan, as well as Pro and Pro Plus.
Can I manage maintenance from my phone?
Yes. In the Landlord Studio mobile app you can create maintenance tasks, review jobs in progress, change priorities and update a job's status from wherever you are. Your tenants can log requests from the tenant app too.
Can I log maintenance for a vacant property?
Yes. Every maintenance request is linked to a building or unit, and you can log jobs for vacant and occupied properties alike, which is useful for repairs and turnovers between tenancies.
Do I need a separate maintenance app if I use Landlord Studio?
No. Maintenance sits in the same app as your rent collection, accounting and tenant records, so every job is already tied to the right property and you don't have to keep a second system up to date.