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Log every business-related trip inspections, contractor meetings, supply runs - calculate accurate driving distance automatically, and apply the IRS standard mileage rate (70¢/mile) to see your total deduction. Download a tax-ready PDF in three clicks.
The IRS lets you deduct 70¢ per business mile driven to inspections, contractor meetings, supply runs, and viewings. Most self-managing landlords drive 3,000–8,000 business miles a year - that's $2,100–$5,600 in deductions left on the table if you're not tracking them.
Fuel receipts aren't enough. The IRS requires a contemporaneous mileage log with the date, route, purpose, and miles for each trip. This tool builds that log for you and prints it in the format auditors expect.
Enter the start and end address for each trip - the tool calculates the exact driving distance using mapping data. Add the date, business purpose, and whether it was a round trip. Repeat for as many trips as you need, then download a PDF expense pack with your total IRS mileage deduction (at 70¢/mile) ready to file.
Not under the IRS standard mileage rate. The 70¢/mile rate is the IRS's all-in figure - it already covers fuel, depreciation, insurance, and maintenance. What the IRS does require is a written log of each trip, which is exactly what this tool produces. Keep parking and toll receipts separately, though - those are deductible on top of mileage.
Any drive made for the active management of your rental property. Common deductible trips include: property inspections, meetings with contractors or maintenance crews, showing units to prospective tenants, picking up supplies for repairs, drives to your accountant or attorney about rental matters, and trips to court hearings. Commuting from your home to a single property you regularly manage may not qualify - check with a CPA on edge cases.
The IRS gives you two ways to deduct car costs. Standard mileage is one simple per-mile rate (70¢ for 2025) that bundles fuel, repairs, depreciation, and insurance together. Actual expenses is the harder path -you track and depreciate the real costs separately. Most landlords choose standard mileage because it's far less paperwork. Important: if you claim MACRS depreciation on a vehicle under actual expenses, you can't switch back to standard mileage for that car.
We use OpenStreetMap routing, which picks the shortest driving route - Google picks the fastest route with live traffic, so the two can disagree by 10–20% in cities (especially around large landmarks like airports). For tax purposes, the IRS wants actual miles driven, not a theoretical route - so if you took a different way, edit the miles for any trip directly in Step 2. The tool just saves you from typing in routine routes from scratch.
