Lease Non-Renewal Letter Template for Landlords
Tell your tenant the lease is ending, on the right notice period, with proof you served it. Includes a notice table for all 50 states.
Download the Free Template
A fillable letter that tells your tenant the lease will not be renewed, confirms the date the property must be handed back, and records how and when you served it.
With this free template, you’ll be able to:
- Set the dates correctly, with a notice table covering all 50 states and DC
- See at a glance whether your state needs a qualifying reason, not just notice
- Record how the notice was served, with six delivery methods and a witness block
- Cover the whole handover - keys, condition, deposit, forwarding address and inspection
- Fillable PDF - complete it on screen or print it and fill it in by hand
Produced by Landlord Studio
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FAQs
What is a lease non-renewal letter?
A lease non-renewal letter is a written notice informing a tenant that their current lease will not be renewed when it expires. It confirms the lease end date and helps both parties prepare for the tenant to move out.
How much notice do you need to give for non-renewal of a lease?
The required notice period varies depending on your state, local laws, and the terms of the lease. In many cases, landlords provide 30 to 60 days’ notice, but you should always check the rules that apply to your property before sending a non-renewal notice.
What should be included in a lease non-renewal letter?
Include the landlord and tenant names, property address, date of the notice, lease expiration date, and confirmation that the lease will not be renewed. You can also include move-out instructions, details about the security deposit, and a request for a forwarding address.
Does a landlord need a reason not to renew a lease?
It depends on where the property is located. Some jurisdictions allow landlords to choose not to renew a fixed-term lease without giving a specific reason, while others require a legally permitted reason or restrict non-renewals. A lease cannot be refused for discriminatory or retaliatory reasons.
How should a lease non-renewal letter be delivered?
Check your lease and state or local laws for any specific delivery requirements. Depending on the jurisdiction, notice may need to be delivered personally, mailed, or sent using another approved method. Keep a copy of the notice and proof of delivery for your records.