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Landlord Studio is the FreshBooks alternative for landlords who want rental property accounting, not general small-business invoicing. Online rent collection, tenant screening, automated bank feeds, AI receipt scanning, Xero integration, and one-click Schedule E reports come standard, so your rental books, your cash flow, and your tax prep stay one step ahead.
Compare Landlord Studio vs FreshBooks and the difference comes down to what each platform was built to solve. FreshBooks is cloud invoicing and accounting software for freelancers, agencies, and service businesses — built around client invoices, time tracking, and project profitability. Landlord Studio is built accounting-first for self-managing landlords, with property-by-property income and expense tracking, online rent collection, and Schedule E reporting at the core. One is built around billable clients; the other around units and leases.
Landlord Studio pairs best-in-class rental property accounting with the everyday tools landlords use most — online rent collection, tenant screening, listings, lease tracking, and maintenance. Automated bank feeds, AI receipt scanning, GPS mileage tracking, Xero integration, 15+ landlord-specific reports, and a one-click Schedule E export come standard on PRO at $12 a month, with a free GO plan for up to three units. Your rental finances stay clean without retrofitting a generic invoicing tool around tenants, units, and lease terms it was never designed for.
FreshBooks was built for freelancers and small service businesses. Its strengths are polished invoicing, time tracking, expense capture with AI receipt data on Plus and above, double-entry accounting and bank reconciliation, project profitability on Premium, and a Stripe-powered payments engine. The trade-off for landlords is a feature set built around billable clients and projects rather than units and leases: no property-by-property income and expense tracking, no Schedule E report, no tenant screening or rent collection, and no Xero integration. That's why landlords switching from FreshBooks to Landlord Studio cite the depth of the rental-specific accounting platform as the deciding factor.
"I realized that QuickBooks wasn't quite sufficient and I started to look around for an affordable tool to replace my spreadsheets and chose Landlord Studio."
"We couldn't live as freely and easily without Landlord Studio. All my tenants are quite happy they get their notifications from Landlord Studio. It's dead easy."
“My dad’s 75 and has over 20 units – Airbnbs, apartments and commercial. We needed a software to help us and Landlord Studio’s been the one. It’s made it so easy for him.”
"I tested out several other programs before purchasing Landlord Studio and I'm very happy with it so far. One of my favorite features is the ability to just snap a picture of a receipt and put it in the correct rental unit expense."
“Never used software before and was worried, but Landlord Studio has been brilliant. Easy to add properties, simple to use — even my accountant loves it.”
"Managing 20 rentals alone was overwhelming, but Landlord Studio became my one-stop shop. It simplified bookkeeping, rent, leases, and taxes — even my CPA loves it."
"Landlord Studio makes property management effortless – tracks rent, expenses & tenant comms. Great for 1 or many properties, my accountant loves it too.”
"We were looking for an app to help us stay on top of everything, including the maintenance and everything in between. Landlord Studio has been great for that."
"I found Landlord Studio so much easier to understand after I looked at AppFolio, RentRedi, and Buildium. All three of them were so hard to understand."
"It has been an excellent way of tracking expenses all in one app. I had considered using AppFolio, but that was too complicated for me."
“I looked at Doorloop, RentRedi, and Appfolio and they all offer the same features, but the customer support was the absolute best on Landlord Studio.”
"I have chosen a Landlord Studio after going through several tools online. It's also reasonably priced which I like."
Tailored for landlords and property managers, Landlord Studio is a user-friendly software which offers a seamless approach to real estate accounting and property management. From automated rent collection to advanced tax reporting.
FreshBooks is cloud accounting and invoicing software built for freelancers, agencies, and service businesses that bill clients by the hour, the project, or on retainer. It offers polished invoicing, time tracking, expense capture, double-entry accounting on Plus and above, and a Stripe-powered payments engine that takes cards, ACH, Apple Pay, Google Pay, and buy-now-pay-later. It's strong for its target market, but it was never designed for rental properties.
| Landlord Studio | FreshBooks | |
|---|---|---|
| Pricing & setup | ||
| Starting price | Free for up to 3 units, paid plans from $12/mo | From $19/mo (Lite) |
| Built for | Self-managing landlords | Freelancers & service businesses |
| Setup | Rental-ready in minutes | Built around clients & projects |
| Income & expense tracking | ||
| Property-by-property tracking | Unlimited, built-in | Not supported (client/project-based) |
| Automated bank feeds | Included | Bank import (Plus and above) |
| AI receipt scanning | Included | Receipt capture (Plus and above) |
| GPS mileage tracking | Built-in | Mobile mileage tracking |
| Reporting & tax | ||
| Landlord-specific reports | 15+ built-in | General accounting reports |
| Schedule E export | One-click | Not supported |
| Xero integration | Native two-way sync | Not supported |
| Rent & tenants | ||
| Online rent collection | Built-in | Client invoicing only |
| Tenant screening | Built-in (TransUnion) | Not supported |
| Listings & lease tracking | Built-in | Not supported |
| Best for | Landlords who want rental-specific books | Freelancers billing clients |
Landlord Studio ensures you give tenants multiple ways to pay along with the tools to ensure you get paid on time, every time.
Instantly generate and share professional reports. All our reports can be customized by date range, property, owner, expense categories, and payment categories.
At tax time, run our built in Schedule E report and share with your accountant with a few taps.
List, screen and sign documents all from the same platform without the hidden charges.
Manage your portfolio in one place and complete your end to end landlord lifecycle easily.
Manual expense tracking
Recurring expenses
Automated bank feeds
Smart receipt scanner
Automatic mileage tracker
Portfolio dashboard
Collect rent online
Receipts and reminders
Collect deposit online
Control partial payments
Tenant auto-pay
Integration with Xero
Tax reporting
Accountant collaboration
Create a listing
Manage applicants
Screen applicants
Track Maintenance Tasks
Tenant Portal
Document storage
Native iOS and Android app
From finding tenants and collecting rent to managing maintenance requests, our suite of features will help you save time and run a professional and scalable property portfolio.
Yes. Landlord Studio is a FreshBooks alternative built for rental property rather than client invoicing. It tracks income and expenses by property, includes online rent collection and tenant screening, and produces a one-click Schedule E export, with automated bank feeds and AI receipt scanning standard on PRO at $12 a month.
FreshBooks is excellent invoicing and accounting software for freelancers and service businesses, but it is built around billable clients and projects, not units and leases. It has no property-by-property tracking and no Schedule E report, so landlords end up retrofitting it. Landlord Studio is purpose-built for rentals.
No. FreshBooks handles client invoicing and payments but has no online rent collection, tenant screening, or lease tracking. Landlord Studio includes all three alongside its accounting tools.
FreshBooks pricing in 2026 runs Lite $19/mo, Plus $38/mo, Premium $65/mo, and Select custom, with about 10% off for annual billing. Landlord Studio PRO is $12 a month with rental accounting included.
No. FreshBooks reporting is general-purpose and not built for a personal Schedule E return. Landlord Studio includes a one-click Schedule E export plus 15+ landlord-specific reports.
No. FreshBooks and Xero are competing accounting products and do not integrate. Landlord Studio offers a native two-way Xero sync.
