Start Free Trial
Property Management

Rental Property Marketing Strategies To Avoid Vacancies

Thanks to new digital technology filling your vacancies have never been easier. Advertising an apartment or house for rent on sites like Facebook, Craigslist, or Zillow allows you to get your listing in front of thousands of prospective tenants easily, affordably, and most importantly, quickly.

However, while it’s true that vacancies are costly, you can’t rush into a tenancy, You need to follow through with your thorough tenant screening process to find and select the best tenant for your property.

In this article, we explore some of the best and fastest strategies that you can employ to fill your vacancies and reduce the associated costs.

tenants filling vacancies

5 Marketing Ideas To Fill Rental Vacancies Quickly

Once you’ve typed up your listing, spell-checked and proofread, and gotten ahold of some up-to-date and high-quality imagery you are ready to begin marketing your listing.

It’s always a good idea to maximize your property listings exposure by using a variety of channels to market the listing. As such, it’s a good idea to start by posting it on as many free sites as possible and then move onto paid platforms. You will need to set a strict budget to adhere to and remember to record the advertising expense as a deductible expense using Landlord Studio. Often you’ll find that the paid channels will return better quality leads, but the free ones may well supply an equal number.

Your single goal when it comes to marketing your property is to make as many relevant and qualified applicants aware of the property listing as possible.

Using the ideas listed below we give you the power to do just that. Here are 5 ways that you can market and ideas on exactly what to do:

1. Word of Mouth

This could take any number of forms. For example, let the tenants in your other units know that you have a vacancy opening up. Additionally, spread the word between friends and family, perhaps one of them knows someone who is looking for a place. And of course share it on your own social accounts such as Facebook, Google+, and others.

You could even sweeten the deal and offer a small rent relief option or gift card as a sort of commission if they do find you a tenant. Don’t be afraid to take advantage of the original social networking.

2. Use for Rent Signs

Sticking a room for rent sign outside your building might seem old-fashioned, but it works. These for rent signs will attract the attention of local traffic. The inquiry they do drive will likely be hyper-targeted with people who are already familiar with the benefits of living in that area.

Even if the person that passes isn’t looking for a place – they might know a person that is and refer them your way.

for rent sign

3. Free Online Listings

Take advantage of free online listing sites.

Facebook have been punching their marketplace for the last few years. It harnesses their absurdly large user base and allows you to get your listing onto one of the biggest sites on the web. While creating the listing is free, you can choose to sponsor your listing to get it in front of even more people.

Craigslist has been around for a long time. But they are not obsolete. They still get millions of views a month, many of which go to their property listing pages. This is free and a great way to get in front of prospective tenants.

The site uses two-way matching to let prospective renters search by their top criteria and let listing owners stipulate credit score minimums for applicants. It’s free to post on Zumper and any listings added to their site are also added to PadMapper and Facebook Marketplace automatically.

4. List on Paid Sites

States, where payments are required, allow you to list your first property for free for 30 days (or until you deactivate it; whichever comes first) and then charge $9.99 per listing per week thereafter.

Because Zillow, Trulia, and HotPads are all under the umbrella of the Zillow Group, postings on any of those sites are spread across all three networks.

Also owned by Zillow Group, Trulia’s expansive reach is its main draw. Listings for a full rental unit or home are displayed on Trulia, Zillow, and HotPads, but you also have the option to list a single room, which will then appear on Trulia and HotPads only.

Traffic to is high – some 35 million renters visit it a month in fact. Like Zillow, it will automatically syndicate your listing to its partner sites, ApartmentFinder, Apartmenthomeliving, and

While simple listings are actually free, Landlords can also choose to upgrade to a Premium listing to promote their units as featured.

Apartment List only charges a fee if you are successful in renting your property through their site. Prospective tenants complete a survey of what they’re looking for and the site will automatically create a shortlist for them.

Fees start at $359 per lease that is signed – though discounts are available for those with more units.

4. Online Newspaper Ads

While the market for newspapers has certainly changed over the years the concept of the local classified section still thrives. Many newspapers have moved online and still offer listings for a range of things from pets for sale to, you guessed it, properties for rent.

Check out your local city or regional paper and see what it would take to get a listing.

5. Real Estate and Property Management Companies

Most larger real estate companies will handle the letting process. They have expertise and experience in creating ads and getting them in front of people. Hiring a service like this will cost you a fee and is likely going to be one of the more expensive options out there.

One of the benefits is that it allows you to be completely hands-off for the letting process. This is a popular option for people with numerous units who simply don’t have the time to manage their listings themselves.

Read our in-depth tenant screening guide to learn how to find great tenants.

Creating Your Advert for Your Rental Listing

Rent is likely going to be their largest single expenditure taking up 30% plus of their salary. As such it’s unsurprising that tenants have become increasingly demanding. As such it’s crucial to know what tenants are looking for and to create your listing with that in mind.

For example, tenant demands have shifted due to COVID-19. Many tenants are spending more time at home and as such are favoring apartments and properties that make good use of space, have home offices, are close to large outdoor spaces such as parks, and have a personal outdoor space attached.

As such creating a great listing is a top priority. We outline a few of the key parts of a rental listing and some tips to help you stand out and above the competition.

Writing the Description

All real estate marketing strategies will state that writing an inviting, catchy, and unique description of your investment property is a must. Take your time, carefully consider what makes your rental stand out from the competition. What does it have that other rentals don’t?

Make sure to detail all the vital things such as the number of bedrooms, bathrooms, square footage, etc. Write it properly according to grammar and spelling standards, and make it clear and easy to read.

Additionally, you will want to outline any draws from the local area. For example, is the property near bus routes, close to schools, near a park, or the beach?

Finally, you need to create an intriguing and captivating heading, something that prospective tenants can’t help but click on to get a closer look.

Taking Great Photos

Another trend we’ve seen due to COVID-19 is that people are looking at fewer properties before making their final decision to rent.

What this means is that landlords are getting less opportunity to impress. The visual representation of your property should be eye-catching and show off all the rental’s best features. You could even include a floor plan in your listing to show off its layout and space.

In fact not including a floor plan is “one of the reasons that 1 in 5 buyers would ignore a property listing completely,” according to Rightmove.

It’s a good idea to hire a professional photographer for this process – however, it’s not always necessary if you know how to take great photos of your unit yourself. When taking the photos make sure the unit is clean and tidy, is well lit, and feels as homey as possible. You want your future tenants to feel like this might be their new home, rather than living in someone else’s.

vacancies apartment photography

Final Considerations

One of the final things to consider when advertising your rental property to avoid vacancies is setting a fair rental price. Too low and you are leaving money on the table, too high and you will likely put prospective tenants off who will feel like they can get a better deal elsewhere. To determine a fair rent amount you will want to compare your property with similar rentals in the area.

Once you’ve got your applicants you will then need to run them through your screening process including running a tenant screening report through Landlord Studio. This report will quickly give you important information such as their credit report, criminal history, and eviction record.

Finally, with the hard work over, your tenant selected and ready to move in you just need to set up an efficient method for collecting your rent. Thankfully, Landlord Studio has you covered here as well. Your tenants can set up automatic ACH payments through Landlord Studio. These payments will then automatically be reconciled in our income and expense tracking tool.

Start Free Trial

* Free 14 day trial no credit card required.

avoid vacanciesLandlord Softwaremarketing rentalRental managementRental Propertyrental property marketingrental property vacanciesstrategies for advertising rentals

Ben Luxon

Ben is an author and real estate enthusiast. His interest in all things entrepreneurial has led him to work with real estate professionals all over the world, distilling their knowledge into articles and Ebooks.


Start your free trial of Landlord Studio

Start Free Trial

Try it free for 14 days. No credit card required. By continuing you agree to our Terms & Conditions.