8 Best Property Management Software for UK Landlords 2025

If you’re a landlord or property investor looking for the best property management software in the UK, there are more choices than ever before. From automating rent collection to tracking maintenance, storing legal documents, and preparing for Making Tax Digital (MTD), the right property management software for UK landlords can save hours of admin each week while keeping you compliant with UK regulations.

Whether you manage a single buy-to-let in London or a portfolio of HMOs across the midlands, good landlord software helps you:

• Automate repetitive tasks like rent reminders.
• Keep organised records for tax time.
• Maintain compliance with EPC, gas safety, and Right to Rent requirements.
• Improve communication with tenants and contractors.

In this guide, we compare the top property management software UK landlords are using in 2025, including their features, pricing, pros and cons, and who each is best for.

Related: Renting Out A Property For The First Time: A Landlord Guide

Key Features UK Landlords Should Look For

Before choosing your software, it’s worth knowing what features matter most for UK landlords. Not every tool offers the same benefits, and choosing the wrong one could mean switching later.

1. MTD Compatibility 

From April 2026, landlords with income over £50,000 must comply with Making Tax Digital for Income Tax (MTD for IT). Choose a platform that’s MTD-ready and HMRC-recognised. Additional integrations to general accounting software like Xero can also help.

2. Rent Tracking

One of your prime tasks as a landlord is to collect rent. And this means more than just logging income. Set up reminders for late rent, automate receipts, track rent arrears for each property, and automate as much of this as possible with features like bank feeds.

3. Compliance Tracking

Stay on top of EPC renewals, gas safety checks, electrical inspections, and Right to Rent verification with built-in reminders.

4. Accounting & Tax Tools

Digitise and store receipts, automate expense tracking, generate profit-and-loss reports, and prepare for tax submissions without hours of spreadsheet work.

5. Tenant Communication Tools

Some platforms offer in-app messaging or email integration, helping you keep all conversations in one place.

6. Document Storage

Store tenancy agreements, safety certificates, and legal notices in secure cloud storage.

7. Scalability

Make sure the software can handle future growth. If you plan to expand your portfolio, choose a platform with flexible pricing and multi-property support.

8. Mobile & Desktop Access

Mobile-friendly software ensures you can update your accounts on the go and manage your portfolio anywhere.

Best Property Management Software For UK Landlords

1. Landlord Studio (Top Pick)

Best for: UK landlords wanting an affordable all-in-one platform with advanced accounting features and MTD compliance.

Landlord Studio is an all-in-one property management software that enables landlords to stay organised, with a focus on accounting solutions for ensuring tax compliance. It is an easy-to-use software with a range of powerful accounting tools designed to automate record-keeping processes. This software has the potential to reduce workload significantly while preparing landlords for the upcoming MTD changes. 

Key Features

• MTD Compliance: Keep MTD-ready digital records and meet full MTD requirements with our direct HMRC integration designed to keep quarterly submissions simple.
• Income and Expense Tracking: Record transactions automatically via bank feeds, digitise and store receipts with our smart scan feature, and generate HMRC-ready reports.
• Tenant Management: Keep track of tenant details, lease renewals, rental payments, and tenancy agreements all in one place.
• Document Storage: Secure cloud storage for tenancy agreements, certificates, and notices.
• Compliance Alerts: Track EPC renewals, gas safety checks, and inspections with built-in reminders.

Pros

• Affordable with a free tier.
• Advanced accounting tools built for landlords.
• Scales for both small and large portfolios.
• MTD-ready.

Cons 

• Limited in-app tenant communication tools. 

The tools in Landlord Studio are not just for larger portfolios and property managers; they scale well for small portfolios, making this an efficient property management software for small landlords. For anyone concerned about their tax compliance, this crafty accounting product can help prevent any sleepless nights.

Pricing

Landlord Studio offers three plans. 

• GO is FREE and includes your first 3 units. 
• PRO starts at £12.00 per month. Additional units cost £1.00 per unit per month. 
• PRO Plus starts at £24.00 per month. Additional units cost £1.00 per unit per month.

Create your free account with Landlord Studio today. View pricing plans →

2. Landlord Vision

Best for: Landlords seeking a comprehensive, UK-built property management system.

Landlord Vision is a feature-rich cloud-based solution created by UK property investors. It combines portfolio management, accounting, compliance tracking, and tenant communication into one intuitive platform, making it a favourite among professional landlords.

Key Features

• Full Accounting Suite: Live bank feeds, tax reporting, and cash flow forecasting.
• Compliance Tools: Alerts for gas safety, EPC, and other legal obligations.
• Tenant Communication: Email integration and mail-merge tools for streamlined messaging.
• Customisable Dashboards: Track the KPIs that matter most to your portfolio.
• Multi-Property Support: Suitable for HMOs, commercial lets, and student housing.

Pros

• Strong UK compliance features.
• Great customer support based in the UK.
• Scales well for large portfolios.

Cons

• Higher cost for smaller landlords.

Pricing

• Starter: £19.97/month (5 tenancies)
• Standard: £29.97/month (10 tenancies)
• Premium: £39.97/month (15 tenancies)

3. Arthur Online

Best for: Professional landlords, letting agents, and property managers.

Another contender for the best property management software is Arthur Online. This nifty platform gives landlords tools to manage tenancies, properties, and maintenance, from one place. This software has been designed with bigger portfolios in mind but also works for small landlords wanting flexibility.

Key Features

• Dedicated Mobile Apps: Individual apps for each stakeholder group.
• Workflow Automation: Automate tasks like rent reminders and maintenance requests.
• Customisable Dashboards: See the data most relevant to your role.
• ‍Financial Integration: Syncs with Xero for up-to-date reporting.

Pros

• Continuously adds new functionality. 
• Highly responsive support team. 

Cons

• Steep learning curve
• Mobile App known for having some technical issues from time to time. 
• High cost for small landlords.

Although more feature-laden than some alternatives, Arthur Online comes with some effective tools for landlords of all sizes and is a great best property management software option for landlords with multiple properties or complex portfolios.

Pricing 

Arthur Online has three plans. 

• Standard: Starting at £70 /month with additional units costing £1.40 each.
• Professional: Starting at £96 /month with additional units costing £1.60 each.
• Enterprise: Starting at £126 /month with additional units costing  £1.80 each.

4. Hammock

Best for: Landlords who want a financial management tool rather than full property management software.

Overview:
Hammock focuses purely on bookkeeping and tax for landlords. It’s one of the first landlord tools recognised by HMRC for MTD compatibility, making it ideal for preparing for digital tax submission.

Key Features:

• Real-Time Tracking: Monitor rental income, expenses, and cash flow live.
• Bank Feed Integration: Automatically categorise transactions.
• Tax Forecasting: Estimate your tax bill ahead of time.
• Receipt Scanning: Upload receipts from your phone.

Pros:

• Affordable and MTD compliant.
• Clean, intuitive interface.

Cons:

• No tenant or maintenance management tools.

Pricing:

• Basic: £8/month + VAT (1-3 properties)
• Standard: £15/month + VAT (4-10 properties)
• Plus: £25/month + VAT (11-20 properties)

5. Property Hawk

Best for: New landlords with small portfolios who want a zero-cost option.

Property Hawk is a free property management software created to suit the needs of small landlords. This is a simple but powerful application. If you are concerned about making a financial investment in software, yet need some assistance in staying organised and compliant, it's a solid choice. 

Key Features:

• Digital Rent Book: Track rent payments and arrears.
• Tenancy Agreement Generator: Create UK-compliant tenancy agreements.‍
• Basic Tax Tools: Record expenses for annual tax returns. taxable rental income.

Pros

• Well-suited for managing HMOs. 
• Great flagging system to categorise and monitor different property types. 

Cons 

• Outdated user interface that some users report as being hard to use.
• The software is not regularly updated - no new features.
• Limited customer support.
• Not MTD compliant.

While Property Hawk lacks some of the more advanced features of other platforms, its straightforward interface makes it an ideal property management software for small landlords who are just starting out or managing a few properties.

Pricing 

Property Hawk is free to use. 

6. Rentila

Best for: Landlords with small to medium portfolios looking for low-cost automation.

Rentila is an effective property management software with a focus on automating tasks. It can assist with all major aspects of property management, from tenant management to accounting. This is a great software for landlords looking for an all-in-one solution.

Key Features

• Tenant and Lease Management: Rentila makes managing leases and tenants easy. Landlords can track rental payments, automate rent reminders, and keep digital records of contracts and communications with tenants.
• Expense and Income Tracking: Rentila offers some useful accounting tools for landlords, with a focus on preparing tax returns for submission. 
• Document Storage and Templates: Tenancy agreements and safety certificates can be stored on the platform by landlords. Rentila also provides ready-made templates for rental contracts - these are customisable and UK-compliant.
• Mobile App: Rentila has a mobile app that lets landlords manage properties on the go.

Pros

• Fast customer support through their chat support.

Cons

• Users report a poor user experience with the mobile app.
• Limited accounting and reporting features when compared to top accounting tools like Landlord Studio.
• Not MTD compatible.

The straightforward interface of Rentila makes it an appealing option for landlords who want simple, inexpensive property management software. It's for small landlords as well as those with bigger portfolios, providing assistance with all aspects of a buy-to-let business.

Pricing 

Rentila offers three pricing plans. 

• Its free option has limited features and can only be used for one property.
• Silver starts at £4.90 per month and is available for users with 2 to 5 units.
• Gold starts at £9.90 per month.

7. COHO

Best for: Landlords managing shared living arrangements such as HMO properties.

COHO provides property management software for co-living and house in multiple occupancy (HMO) landlords. COHO brings tools to simplify managing shared living spaces - improving tenant experience while reducing management tasks for landlords.

Key Features

• HMO and Co-living Management: With COHO, landlords can manage multiple tenants in shared properties using tools designed with HMO landlords in mind. This includes recording tenant payments, managing shared amenities, and handling room turnovers.
• Automated Tenant Communication: COHO provides landlords with automated messaging tools. Whether it is rent reminders, lease renewal notices, or maintenance updates - COHO helps landlords keep tenants informed automatically.
• Property and Task Management: Landlords can assign maintenance tasks for contractors, track repairs, and check that properties meet HMO compliance standards through COHO. This helps landlords keep operations running and resolve tenant issues quickly.
• Room and Lease Management: The software shows room availability, lease terms and tenant details so you can manage multiple tenancies with ease from one platform. 

Pros

• Good tools for onboarding tenants like document sharing. 
• Integrates with Xero for accounting features

Cons

• May not suit non-HMO landlords.
• Outdated user experience.
• Basic accounting features built in.

COHO is a powerful tool for landlords in the co-living or HMO space. Focusing on tenant experience & shared living management, it provides an efficient and flexible solution for landlords managing properties & tenants in an increasingly competitive market.

Pricing

COHO’s pricing starts at £2.25 per unit per month. 

8. Re-Leased

Best for: Property managers and large portfolio landlords managing commercial properties.

Re-Leased focuses on commercial property management, offering tools to track leases, tenants, and maintenance while integrating with accounting systems.

Key Features:

• Commercial Lease Tracking: Manage complex lease agreements.
• Maintenance Scheduling: Plan preventative maintenance for high-value assets.
• Financial Reporting: Detailed P&L, balance sheet, and rent roll reports.

Pros:

• Excellent for mixed-use and commercial landlords.
• Strong integration with Xero and QuickBooks.

Cons:

• Overkill for small residential portfolios.

Pricing:

• Custom pricing on request.

Which Property Management Software Is Right For You?

Finding the best property management software UK landlords can depend on factors like portfolio size, budget, and the level of automation you need. Whether you’re managing a single buy-to-let or a large portfolio, the right tool can help you stay compliant with UK regulations, prepare for Making Tax Digital, and save hours of admin each month.

Landlord Studio offers the perfect balance of features, ease of use, and affordability. Designed specifically for landlords, it helps you manage every aspect of your rental business, from automated rent collection and expense tracking to compliance reminders for gas safety certificates, EPCs, and tenancy agreements.

With Landlord Studio, you can:

• Automate rent payments and instantly track income.
  
• Record and categorise expenses on the go, with bank feeds and receipt scanning.
  
• Stay compliant with UK regulations and prepare for Making Tax Digital.
  
• Access your portfolio anywhere with mobile and desktop apps.
  

Unlike generic accounting tools or manual spreadsheets, Landlord Studio gives you all the landlord-specific features you need in one secure, cloud-based platform — helping you save time, reduce costs, and maximise your returns.‍

Create your free Landlord Studio account today to see how it can save your time, help you stay compliant, and increase your cash flow.

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Best Property Management Software UK FAQs

1. What is the most popular property management software in the UK?

Some of the most popular property management software UK landlords use include Landlord Studio, Arthur Online, Landlord Vision, Hammock, and Re-Leased. Popularity often depends on portfolio size and feature needs. For example, Landlord Studio is popular with self-managing landlords, while Re-Leased is often used by commercial property managers.

2. Do I need property management software for Making Tax Digital (MTD)?

You’re not legally required to use landlord software for MTD, but it can make compliance far easier. From April 2026, landlords earning over £50,000 must submit digital tax returns under MTD for Income Tax. Choosing MTD-ready software or one that integrates with MTD-compatible accounting tools (e.g., Xero) can save significant time and reduce errors.

3. What is the best free property management software?

For landlords seeking a strong free solution, Landlord Studio’s free plan is hard to beat. It covers up to 3 units and includes essential features like expense tracking, tenant management, and document storage, all within an easy-to-use platform.

4. What is the average property management fee in the UK?

For landlords hiring a letting agent or property manager, full management typically costs 10–15% ofthe monthly rent plus VAT. Tenant-find services usually charge a one-off fee equivalent to 2–4 weeks’ rent. Using software instead can reduce costs significantly, especially for self-managing landlords.

5. Can you use spreadsheets for property management?

Yes, but spreadsheets require manual data entry, are prone to errors, and don’t offer automation or compliance reminders. Property management software UK landlords use often replaces spreadsheets with cloud-based tools that sync rent payments, track expenses automatically, and prepare tax-ready reports.

6. Should I use a property manager, a letting agent, software, or a combination?

It depends on your time, budget, and expertise. Many landlords use software alongside a letting agent or property manager for full transparency. Self-managing landlords often rely solely on software to reduce costs while still automating admin and maintaining compliance.

7. Can I use QuickBooks for rental property management?

QuickBooks can track rental income and expenses, but it isn’t designed specifically for UK landlords. It lacks features like compliance reminders, tenant communication tools, and document storage for EPC or gas safety certificates. Many landlords integrate QuickBooks or Xero with dedicated property management software for a complete solution.

8. What’s the best property management software for UK landlords?

The “best” depends on your portfolio size, budget, and needs. For most UK landlords, Landlord Studio is a top choice for its balance of accounting, compliance, and rent collection tools. Larger landlords or agents may prefer Arthur Online, Landlord Vision, or Re-Leased for more advanced portfolio management.