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9 Best Property Management and Accounting Software 2022

Having the right property management and accounting tools will help you stay on top of important deadlines, better manage your leases and tenants, and give you the financial oversight needed in order to run a profitable business and file an accurate tax return.

In this article, we take a look at 9 property accounting and management software and how they can help you streamline workflows and stay on top of your finances for tax time.

Best Overall Property Management and Accounting Software

Landlord Studio

Landlord Studio is the number one rated property management and accounting software designed by landlords for landlords. Landlord Studio simplifies your accounting, allowing you to accurately track income and expenses and gain nuanced oversight of your portfolio’s financial performance. Instantly generate professional reports in .csv or pdf format and share with your business partners and accountant from any device.

These advanced landlord accounting and reporting features are paired with a suite of property management tools, including online rent collection, rental listings, and lease management. These features save you time by automating workflow and centralizing information.

One of the reasons Landlord Studio makes it to the top of the list is due, in part, to its well-designed mobile app.

If access is important to you, and you find yourself using your smartphone for your business accounting, then Landlord Studio is definitely an option to consider.

Rated 5 stars on Capterra. View Landlord Studio Pricing →

Desktop and Mobile Hero

Features Include:

* Digitize your receipt at the point of sale and the Smart Scan feature automatically reads and inputs the receipt details for you. Hit save to record the expense and securely store the receipt for future reference.

Cons

Currently doesn’t allow you to syndicate your rental listing across marketing platforms. However, the support team is very responsive and they are constantly updating the software.

Pricing

Pricing starts from $5.99 per month which includes the first unit. Additional units cost $1 per month.

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Good for Small Portfolios

Stessa

Stessa is a rental property finance software. Its main focus is on its bookkeeping and financial tracking features. Connect and sync your bank accounts, scan receipts, and create a variety of reports (balance sheets, cash flow, rent rolls, IRS tax statements, and more).

Stessa is all about financial management making it perfect for small portfolio landlords looking for an easy way to stay on top of their books.

RelatedLandlord Studio vs. Stessa: Which Is Right For You?

stessa dashboard property accounting software

Features

  • Income and expense tracking
  • Financial reporting for tax time
  • Mobile apps
  • Receipt scanner
  • Document storage

Cons

Stessa focuses on the financial management of your portfolio. However, it lacks some of the time-saving property management features that other software on this list have, such as tenant screening, maintenance requests, tenant communication, or property advertising and listing options.


Hemlane

Hemlane’s all-in-one rental management platform. They target landlords with up to 100 units. Owners and property managers can advertise vacancies, track applicants, screen tenants, and manage leases, maintenance, and accounting.

They also offer a more full-service property maintenance coordination for those landlords looking for a more hands-off experience.

Hemlane Property management software Dashboard

Features

  • The minimalistic design keeps the focus on functionality
  • Offers state-specific leases via third-party partners
  • Rental advertising
  • Applicant tracking
  • Tenant screening
  • Lease management
  • Online rent collection
  • Maintenance & repair management

Cons

Hemlane focuses on the property management features rather than the financials, so its income and expense tracking and reporting is much weaker than Stessa or Landlord Studio.

Pricing

Pricing starts at $34 per month. With additional units on the basic tier at $2.50 per unit per month, on their essentials tier at $15 per unit per month, and their complete tier at $40 per unit per month.


Rentec Direct

Rentec Direct is another option for smaller landlords. Its interface is a bit dated, and less modern than others on this list, but it checks most of the boxes with features including tenant screening and background checks, marketing tools, online document management, and basic accounting software functionality.

rentec direct

Features

  • Affordable (and with US-based support)
  • Online rent collection
  • Create a custom website
  • Work order management system
  • Mobile app for tenants

Cons

The Rentec Direct software design is less user-friendly than others on this list making it harder to use. Additionally, as the focus is mainly property management, it lacks some of the financial reporting and tracking functionality of others on this list.

Pricing

Starts at $35 per month for Pro and $40 per month for PM for up to 10 units, with additional per-unit costs beyond 10 units.


Avail

Avail is a property management platform for small portfolio landlords. It is well-designed and easy to use. Its primary function is to help users find, screen, and keep tenants.

Landlords can syndicate listings, perform credit and criminal screenings, accept online rent payments, track maintenance, and create state-specific leases. However, where it falls down is the property accounting side. For investors with more complex books, you will need to employ a separate accounting system.

RelatedAvail vs. Landlord Studio: An In-Depth Guide

avail dashboard property software

Features

  • Has a free tier – however, add-on features like tenant screening and ACH payments come at an additional cost
  • Online rent payments
  • Maintenance request management system
  • Rental listings
  • Tenant screening
  • Customizable questions on rental applications
  • E-sign leases

Cons

Accounting software functionality is weaker than others on this list. Additionally, while they have a free tier, it is quite limited with key features like rent collection costing a premium. This means that for users with more units and more complex requirements it can quickly become unaffordable.

Pricing

Has a free tier. Premium features are available for $5 per unit per month.


TenantCloud

TenantCloud has the ability to track rental information, accept and send payments, manage leases, maintenance, and tenant communications, as well as insurance tracking and data import/export.

This software is less intuitive to use than others on this list and may be more suitable for users with more complex requirements and bigger portfolios.

RelatedLandlord Studio vs. Tenant Cloud: What you Need to Know

tenant cloud dashboard

Features

  • Listings
  • Scheduling
  • Applicants
  • Screenings
  • Rent payments (for ACH you will need to upgrade)
  • Maintenance
  • Vendor network

Cons

While it’s great that it has a free plan, this plan comes with minimal financial tracking and reporting. Additionally, it doesn’t have ACH payments or rent racking on the free plan. Finally, the apps are hard to use making this primarily a desktop software.

Pricing

A free tier with limited functionality for up to 75 units. The standard plan starts at $12 a month. The advanced plan starts at $40 a month.


Good For Large Portfolios (100+ Units)

Appfolio Property Manager

Appfolio is a comprehensive property management tool. The standard version includes marketing, maintenance, accounting, leasing, and rental management, as well as online payments and custom training.

The Plus version adds advanced financial insights, configurable workflows, data exports, and revenue management tools.

Pros

  • Optimized mobile experience for tenants, from application to submitting online maintenance requests via the Online Portal
  • AppFolio Contact Center can handle after-hours maintenance calls, dispatch vendors, and log activity
  • Mobile app for property managers that works anywhere and has all of the same data and reports as the desktop version

Cons

  • The single system approach means that you can’t integrate other systems and customize your technology based on your own needs

Pricing

Appfolio’s plans start at $250 with $1.25 per unit for residential and $1.50 per unit for commercial.

Appfolio property management dashboard

Buildium

Buildium’s property management software is designed to do everything property managers need across accounting, operations, and leasing. There is property accounting and financial reporting, as well as rental listings and tenant applications.

Additionally, they have a tenant portal to help with maintenance request tracking, as well as lease and document management.

Pros

  • Made to scale with your business
  • Those managing over 100 units can customize with specific functionality
  • Works across devices
  • Backed by RealPage

Cons

  • Additional fees for payments, eLease, screenings and property inspections, depending on plan

Pricing

$99 setup fee plus: Essential plan starts at $50 per month for up to 20 units and $160 for the Growth plan (up to 20 units). Per unit costs increase beyond 20 units based on desired functionality.

buildium property management software dashboard

Yardi Breeze

Yardi Breeze has a clean and crisp look. Its modern feel is ideal for tenants that appreciate the well-designed experience that works equally well on a computer and mobile device.

Tenants can sign leases, manage requests and pay rent online, while property managers can access property management tools on the go on any device.

Pros

  • All of the features that you need to manage your properties, accessible via a simple and modern interface on desktop and mobile web
  • CRM for automating follow-ups
  • Breeze Premier version includes job cost tracking, corporate accounting and a CRM to increase marketing efficiency
  • No setup fees

Cons

  • Fewer customization options; no standalone app.

Pricing

Yardi has a minimum monthly cost of $100 for residential property portfolios and $200 for portfolios that include commercial properties. On top of that, it’s $1 per unit for residential and $2 per unit for commercial.

yardi breeze property management software

Final words: choosing the right software for your rental portfolio

The good news is that there are plenty of great solutions available to help you better manage your rental properties. They range in features and functionality, but the best, like Landlord Studio, will help you manage your rental property accounting and allow you to streamline regular property management tasks.

However, deciding on the right software for you depends on a few important factors including how big your portfolio is and what are you trying to achieve. For landlords and agents managing small to mid-sized portfolios, a solution like Landlord Studio would likely be the best option. However, for landlords and agents with 100+ units, you might want to explore some of the alternative options listed in this article.

It’s always a good idea to test the software before you purchase to ensure it has all the features you require. Landlord Studio has a free no-commitment 14 day trial.

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Landlord SoftwareProperty Management AppProperty Management SoftwareRental Property Accounting

Ben Luxon

Ben is the editor and lead writer for Landlord Studio. He has worked with real estate professionals all over the world and written educational articles on tech, real estate, and financial growth for sites such as Forbes, TechBullion, and Business Magazine.

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