New York law requires a valid lease agreement for any rental arrangement in the state, and for good reason. These agreements establish the legal framework for the landlord-tenant relationship, protecting both parties and helping to prevent disputes.

For a lease agreement to be enforceable in court, it must meet specific requirements: it must be in writing, include essential terms, and be signed by both parties. Additionally, the agreement should detail important aspects such as details about rent and late fees, security and pet deposit amounts, maintenance and repair responsibilities, and more.

This guide will explore the essential components of lease agreements in New York and provide everything you need to know to ensure compliance with state laws. Plus, we offer free New York rental agreement templates to help you get started on drafting your own lease agreement.

Essential New York Lease Agreement Clauses

According to New York’s landlord-tenant laws, there are several key elements that landlords are required to include in a lease agreement. These lease clauses ensure clarity, legal compliance, and protection for both landlords and tenants. 

Below is an overview of the essential lease clauses in a New York lease agreement.

• Property Description: The lease agreement should start with a detailed description of the rental property, including its size, type (e.g., apartment, house, condo), and areas accessible to the tenant, such as parking spaces or storage units. It should also specify any usage restrictions and list furnishings, appliances, or amenities included in the rental.
• Lease Term Duration: The lease duration is essential for setting clear expectations between parties. The agreement should specify the start and end dates of the lease term. For fixed-term leases, typically lasting one year, this must be explicitly stated. For month-to-month tenancies, outline the terms for continuation and termination. Including lease renewal options also clarifies what to expect at the end of the initial term.
• Rent Amount and Payment Schedule: A crucial element of any lease is the rent, which should be clearly specified along with a detailed payment schedule. This includes the due date, any grace periods, and acceptable payment methods (e.g., check, bank transfer, online). To avoid disputes, the lease should also outline late fees and charges for bounced checks. Additionally, be aware that some properties in New York may be subject to rent control or stabilization laws that can affect rent amounts and increases.
• Security Deposit Provisions: New York law limits security deposits to one month’s rent, which should be clearly stated in the lease. The agreement must specify conditions for withholding the deposit, such as unpaid rent or damages beyond normal wear and tear. It's also important to note that the deposit must be returned within 14 days of lease termination.
•  Maintenance and Repair Responsibilities: Clearly defining maintenance and repair responsibilities in the lease helps prevent misunderstandings and ensures the property remains in good condition. The lease should specify which tasks are assigned to the landlord and which fall to the tenant, including procedures for requesting repairs and reasonable timeframes for resolution. Additionally, New York law requires landlords to maintain the property in habitable condition, meaning certain responsibilities cannot be shifted to tenants.
• Utilities and Services: The lease agreement should specify which utilities and services are included in the rent and which are the tenant's responsibility. For tenant-paid utilities, clarify whether payments go directly to the utility company or through the landlord. If utilities are shared among multiple units, outline how each tenant's share will be calculated.
• Rules and Regulations: To foster harmonious living conditions, the lease should outline specific property rules, including quiet hours, guest policies, smoking restrictions, and pet regulations. Any limitations on property alterations should also be clearly stated. Importantly, these rules must be reasonable and respect tenants' legal rights.
• Termination and Eviction Policies: The lease should clearly outline procedures for early termination, including any penalties and notice requirements. It must also specify grounds for eviction and detail the process to comply with New York's tenant protection laws, which require a 14-day written notice before initiating non-payment eviction proceedings.

Required Disclosures in a New York Lease Agreement

Landlords in New York are mandated to include certain disclosures in their lease agreements. Below are some of the common mandatory disclosures that must be included in a New York rental agreement.

• Lead Disclosure: Landlords across the U.S. must disclose the presence of lead paint in their units if the buildings were constructed before 1978. Even if lead paint has been removed, landlords are still required to provide tenants with a disclosure form and an EPA-approved pamphlet outlining lead paint hazards.
• Bedbug Disclosure: The bedbug disclosure is a requirement specific to New York City. Landlords must provide tenants with a one-year history of bedbug infestations in the building, regardless of whether these infestations affected the rented unit. Each time the lease is renewed, landlords must issue a new bedbug disclosure.
• Sprinkler System: While rental units in New York are not mandated to have sprinkler systems, landlords must disclose whether or not such systems are present in the unit and when they were last serviced.
• Non-Refundable Fees: Although disclosing non-refundable fees is optional, if a landlord chooses to impose such fees, they should be clearly stated in the lease agreement. Failure to do so may allow tenants to claim a refund at the end of the lease term.

Fixed-term vs. Month-to-Month Leases

There are several types of rental lease agreements in New York, the most common ones being month-to-month and fixed-term leases. Each New York rental agreement type has its unique characteristics and legal requirements.

Below is a table comparison to help you decide which one would work best for your rental arrangement.

Security Deposit Rules in New York

A crucial component of any residential lease agreement in New York is the details about security deposits. Security deposits in New York are governed by the New York General Obligations Law Section 7-103 to Section 7-108. 

Here’s an overview of the key security deposit laws that should be included in a lease agreement:

• Maximum Amount: Landlords can request a security deposit of up to one month's rent.
• Collecting Security Deposits: Landlords are allowed to collect security deposits from tenants at the start of the lease. However, they are required to provide security deposit disclosures to tenants in the lease agreement.
• Acceptable Deductions from Security Deposits: Landlords may deduct amounts from the security deposit for unpaid rent, utilities, damages caused by the tenant, cleaning costs, or lease violations.
• Return Timeline: Landlords must return the full security deposit within 14 days if the tenant vacates the unit undamaged and has paid all dues. If there are damages or unpaid rent, the landlord may withhold part or all of the deposit.
• Holding Deposits: Landlords are required to keep security deposits in an interest-bearing account at a bank located in New York State. 

Rent Collection Rules in New York

Real Property Law § 238-a contains the guidelines that govern rent collection in New York. Below is an overview of key rent collection rules that must be included in rental agreements in New York.

• Late Payments: Landlords are allowed to charge a late fee for rent defaults. While there are no specific regulations governing the amount that can be charged, it is essential that the fee remains reasonable.
• Grace Period: New York State does not mandate a grace period for late payments. However, many landlords offer a 10-day grace period before considering the tenant to be in default.
• Rent Withholding: Landlords are required to maintain their units to high safety standards. If a landlord fails to do so, tenants may have the right to withhold rent until necessary repairs are made.
• NSF Fees for Bounced Checks: According to New York State Senate Bill 2023-S2483A, landlords can charge a maximum fee of $20 for bounced checks or the actual cost incurred by the landlord, whichever is lower. 

Tired of having to deal with late rent as a landlord? Try using Landlord Studio’s online rent collection tool. This platform allows tenants to automate their payments, and you’ll save time on bookkeeping with seamless, automated income tracking. 

Even better, it’s free for landlords! Each transaction carries a small fee of $2.50, which you can choose to pass along to tenants or cover yourself. And you’re always in control—set rent amounts and due dates, prevent partial payments, and easily manage late fees.

Lease Termination and Renewal in New York

The process and notice requirements for lease terminations and renewal in New York vary depending on the type of lease in place.

For rent-stabilized leases, landlords must provide written notice of the renewal option 90 to 150 days before the lease expires. Tenants have 60 days to accept the renewal offer. If they do not respond within this period, the landlord may refuse renewal and initiate eviction proceedings.

In the case of non-rent regulated leases, landlords can terminate leases at the end of the term without needing to provide a reason, unless specified in the lease. Renewal is subject to landlord agreement, and leases may include automatic renewal clauses with advance notice requirements.

Month-to-month tenancies require at least 30 days notice from either party before terminating the tenancy in New York City. For rental properties outside the city, a one-month notice is required.

Download Your Free New York Lease Agreement Template

• Standard Residential Lease Agreement
• Month-to-Month Lease Agreement
• Room Rental (Roommate) Agreement
• Sublease Agreement

‍Conclusion: New York Lease Agreement Laws

Having a clear and legally binding lease agreement is essential for both landlords and tenants in New York. 

A well-structured lease not only outlines the terms of the rental arrangement but also provides crucial protections for both parties. Without a lease, landlords risk losing the ability to enforce their rights, leaving them vulnerable to disputes over rental terms and conditions. 

Always prioritize having a lease in place, regardless of the situation. By doing so, you create a solid foundation for your rental relationship and ensure that both you and your tenants understand their rights and responsibilities. 

For your convenience, be sure to download our free lease agreement template to get started on the right foot. 

New York Landlord Tenant Laws

• New York Landlord Tenant Laws: Overview
• New York Tenant Screening Laws
• A Guide To New York Rental Application Laws
• New York Security Deposit Laws
• New York Rent Control Laws: How Much Can You Raise The Rent?
• New York Eviction laws

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