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Portfolio Growth, Rental Accounting

Understanding Rental Property Depreciation and Depreciation Recapture

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Depreciation is the process of deducting the value of the asset and any improvements against your taxes. Depreciation of a rental property is spread out over what is deemed its useful lifetime by the IRS, which is, in this case, 27.5 years.

The IRS has very specific rules regarding depreciation and depreciation recapture and if you own rental properties it’s important to be familiar with them to ensure that you can take full advantage of these rules while staying within their guidelines.

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How to Tell if An Asset Is Depreciable

Rental properties generally fit into the bracket of depreciable assets as long as they meet the following requirements:

  • You are the legal owner of the property (you are deemed the owner even if the property is leveraged and subject to debt).
  • The property is used for business or as an income-producing activity (eg. rented out or used as office space).
  • The property has a determinable useful life (as mentioned before the IRS deems the useful life of a rental to be 27.5 years).
  • The property is expected to last and you will own it for more than one year. (eg. the property must still be used for business purposes after a full year has passed).

As an additional note, it is only the physical building, not the land itself which is depreciable. The land is not seen as having a useful life but rather as an appreciating asset. Because of this you often can’t depreciate improvements made to land through exercises like landscaping.

What Date do you Start Depreciating a Property after you Purchase?

Generally speaking, you can begin the process of depreciation as soon as the property is placed in service. For a rental property, this means when the property is ready and available to use as a rental which is evidenced by the date you actively start looking for tenants.

For example, you buy a property on the 1st of January. The property needs some work is done which takes 3 months to complete. On the 1st of April, you put the property on the market, advertise online, etc., and start actively looking for tenants. You find a tenant and they move on the 1st of May.

In this scenario, you can begin depreciating the property on the 1st of April, as this is when it is deemed to have been placed in service, ready for use.

You can then continue to depreciate the property until you have either deducted the entire cost, spread over those 27.5 years or you sell or dispose of the property, retiring it from service.

How do you Calculate the Depreciation Amount?

Any property put on the market after 1986 is depreciated using the Modified Accelerated Cost Recovery System (MACRS), an accounting technique that spreads costs (and depreciation deductions) over 27.5 years.

To determine how much you can depreciate in any given year you need to work out the basis cost of the property minus the value of the land. Some settlement fees and closing costs, including legal fees, recording fees, surveys, transfer taxes, title insurance, and any amount the seller owes that you agree to pay (such as back taxes), are included in the basis.

Because this can become quite complex, it is recommended that you work with a qualified tax accountant when calculating the depreciable amount.

Which Depreciation System to Use

The next step involves determining which of the two MACRS applies: the General Depreciation System (GDS) or the Alternative Depreciation System (ADS). GDS applies to most properties placed in service, and in general, you must use it unless you make an irrevocable election for ADS or the law requires you to utilize ADS.

ADS is mandated when the property:

  • Has a qualified business use 50% of the time or less;
  • Has a tax-exempt use;
  • Is financed by tax-exempt bonds;
  • Is used primarily in farming.

Again, it’s recommended that you consult a qualified tax accountant, who can help you determine the most favorable way to depreciate your rental property.

depreciation recapture

What is Depreciation Recapture and How Does it Work on Rental Properties?

Depreciation recapture is a process put in place by the IRS to recapture some of the deducted value of the property when you sell it. According to these rules, the amount deducted over time through depreciation is treated as capital gains which are taxed at a specific depreciation recapture rate when the property is sold.

In 2019, depreciation recapture on gains related to the sale of the property was capped at a maximum of 25%. The rest will be taxed at the long-term capital gains rate according to your income level. If you’re a higher-income taxpayer, you may also be on the hook for a 3.8% net investment income tax.

Let’s run through a simple example.

You buy a property for $100,000. You use it as a rental property for 10 years. You claim a deduction of $3,636 each year the property is in service.

The property then sells after 10 years for $150,000. Upon the sale of the property, you will need to pay capital gains tax on the profit. In this scenario, because you depreciated the property for 10 years you would make a profit of $50,000 plus the $3,636 x 10 years, making a total taxable capital gain of $86,360

This taxable gain would then be subject to two different tax rates. $36,360 would be subject to the depreciation recapture rate of up to 25% and the remaining $50,000 would be subject to your long-term capital gains rate of 0%, 15%, or 20% depending on your income level.

Depreciation recapture is reported on Internal Revenue Service (IRS) Form 4797.

Depreciation Recapture When you Sell a Rental Property for a Loss

You might be looking at a loss if you have to sell a rental home in a down market or have just had to put more money into a property than it is worth. If you do make a loss when selling your property depreciation recapture doesn’t apply. However, you need to make sure you have correctly worked out your net gain or loss.

To determine if you have a tax gain or loss, you will need to compare the property’s sale price to its tax basis. The tax basis is generally your original purchase price, plus the cost of improvements (not counting expenses you’ve deducted as repairs and maintenance), minus any depreciation deductions you claimed while you owned it.

For example, you bought a property for $200,000 depreciated $58,000 over 8 years, and then sold the property for $150,000. This might look like a big loss, however, it would actually be an $8,000 gain which would be subject to depreciation recapture.

Can you Avoid Depreciation Recapture?

It might seem reasonable that if you were to avoid claiming depreciation you could avoid the recapture tax hit. However, this strategy doesn’t work because tax law requires that recapture be calculated on depreciation that was “allowed or allowable,” according to Internal Revenue Code section 1250(b)(3).

In other words, you were entitled to claim depreciation even if you didn’t, so the IRS treats the situation as though you had. From a tax-planning perspective, taxpayers should generally claim depreciation on the property to get the currently associated tax deduction because they’ll have to pay tax on the gain due to the depreciation anyway when they eventually sell.

What you can do however is delay capital gains by taking advantage of Section 1031 of the IRS tax code. Commonly referred to as a 1031 exchange, this section allows investors to defer paying taxes when they sell investment real estate, instead, they are allowed to reinvest the proceeds from the sale in a real estate investment of equal or greater value. You should always contact a 1031 exchange specialist before selling your current property.

depreciation house sale

Reaching Financial Freedom Through Real Estate

Investing in real estate is a great way to build wealth through an appreciating asset and achieve financial freedom. The US currently has some very favorable tax laws for real estate investors which makes it very possible to make great returns through rental properties.

To ensure you make the most out of your real estate investments and properly take advantage of all the deductible expenses available to you need to make sure you accurately and efficiently track your income and expenses, including things like rental property depreciation, and keep well-organized records for future reference.

The examples used in this article are simplified to explain the basics of depreciation and depreciation recapture. There are additional things to consider such as depreciating the costs of improvements to a property.

Additionally, rental property tax laws are subject to frequent changes which further complicates matters. As such, even if you’re familiar with and comfortable with filing your taxes, it is always recommended that you consult with a skilled and knowledgeable tax professional. Doing so will allow you to properly take advantage of the favorable tax laws and avoid any nasty surprises.

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Additional Resources and Helpful Links

Here are some additional resources from the IRS website regarding depreciation that you might find helpful and informative:

Disclaimer

We hope you found this blog interesting! However, do note that the information in this article does not constitute advice. This blog is for general informational and educational purposes only and should not be used as a substitute for competent legal and/or other advice from a licensed professional.

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Ben Luxon

"Ben is an author and real estate enthusiast. His interest in all things entrepreneurial has led him to work with real estate professionals all over the world, distilling their knowledge into articles and Ebooks. His love of travelling has taken him to over 10 countries in the last year, where he has sampled the craft beer of them all."

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