★★★★★ 4.9 stars from 10,000+ landlords
The best receipt scanner app for your rental business
Snap a photo of any receipt and Landlord Studio reads it, fills in the expense for you and saves the image securely in the cloud. Income and expense tracking built for real estate investors.
Award-winning property management software. Trusted by 80,000+ independent landlords.
What makes Landlord Studio the best receipt scanner app for landlords?
Take the hassle out of tracking expenses and digitizing receipts with software built for landlords and real estate investors.
Digitize receipts at the point of sale
Snap a photo the moment you pay, before the receipt fades or goes missing.
- Scan on your phone - add an expense in the app and tap the camera icon
- Details filled in for you - SmartScan reads the receipt and enters it into the expense
- Saved in the cloud - the receipt image is stored securely and available on any device
Attach every receipt to the right expense
Each receipt sits with its expense, against the property it belongs to.
- Track by property and unit - see the costs for every rental, not just your portfolio
- Rental-specific categories - expense categories designed for real estate that line up with IRS Schedule E
- Attach receipts later - add a photo or file to any expense you've already logged
Reduce manual data entry
Spend less time typing up receipts and bank statements, and make fewer mistakes.
- Bank feeds - connect your bank to import transactions automatically on Pro
- Mileage tracker - log trips to your rentals for your travel deduction
- Tenant-payable expenses - mark costs your tenant owes and email them an invoice
Make tax time easy
Keep clean digital records all year, so there's no scramble when you file.
- Accountant-approved reports - run a profit and loss (P&L) or Schedule E report in seconds
- Everything in one place - keep receipts and supporting documents against each property
- Accountant access - email reports or give your accountant view-only access
Simple pricing for landlords
Scan receipts free on Go with up to 3 units and 1 user, then upgrade to Pro for bank feeds, smart expense categorization, automated rent reminders and Schedule E reports.
$144/year · save 20%
- Fully integrated rental accounting
- Automated rent reminders
- Connected bank feeds and smart expense categorization
- Schedule E and other tax-ready reports
- Storage for up to 250 documents
How to scan a receipt with Landlord Studio
Turn a paper receipt into a saved expense from your phone in a few taps. Smart Receipt Scan is included on every plan, including the free Go plan.
Step 1: Open a new expense
Open the Landlord Studio app on your phone and go to the rental the cost belongs to.
- Choose the property - pick the property or organization from the left-hand menu
- Open Expenses - tap Expenses, then the + sign to add a new entry
Step 2: Take a photo of your receipt
Tap the camera icon at the top right of the new expense and take a picture of your receipt.
- Read for you - Landlord Studio reads the receipt and fills in the expense details
- Saved to the cloud - the digitized receipt is stored securely so you can access it any time
Step 3: Check the details and save
Review the details Landlord Studio has entered, make any changes, then hit save.
- Confirm the category - file it under the right rental expense category
- Ready for reports - the expense flows straight into your income and expense reports
4.9 stars from 1,000+ reviews
Kirk S
Texas, USA
"I realized that QuickBooks wasn't quite sufficient and I started to look around for an affordable tool to replace my spreadsheets and chose Landlord Studio."
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Keith M
Ohio, USA
“My dad’s 75 and has over 20 units – Airbnbs, apartments and commercial. We needed a software to help us and Landlord Studio’s been the one. It’s made it so easy for him.”
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Kelly W
Chicago, USA
"I tested out several other programs before purchasing Landlord Studio and I'm very happy with it so far. One of my favorite features is the ability to just snap a picture of a receipt and put it in the correct rental unit expense."
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Leanne F
Tallahassee, USA
"Managing 20 rentals alone was overwhelming, but Landlord Studio became my one-stop shop. It simplified bookkeeping, rent, leases, and taxes — even my CPA loves it."
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Rinda I
North Carolina, USA
"I found Landlord Studio so much easier to understand after I looked at AppFolio, RentRedi, and Buildium. All three of them were so hard to understand."
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Elizabeth R
Colorado, USA
"It has been an excellent way of tracking expenses all in one app. I had considered using AppFolio, but that was too complicated for me."
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Steven M
Nashville, USA
“I looked at Doorloop, RentRedi, and Appfolio and they all offer the same features, but the customer support was the absolute best on Landlord Studio.”
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Rich C
Portsmouth, USA
"I can't highly recommend it more if you have a rental property. It exceeded my expectations."
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Derek G
Hawaii, USA
"I've been a user for about three years now. I recommend Landlord Studio for anyone looking to optimize their business."
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Kris N
Oregon, USA
"I chose Landlord Studio because it created a complete package for management of rental properties for the landlord"
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Chad V
Wisconsin, USA
"We looked at all the different software that's out there for managing our properties. We chose Landlord Studio over RentRedi and it's been a great investment."
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William M
Nevada, USA
"One of the things that I like about the software is that the customer service is fantastic and I felt the price was reasonable considering I only have one property."
Watch VideoSay goodbye to spreadsheets and piles of paper receipts
Traditional rental accounting methods like spreadsheets, printed bank statements, and paper receipts are time-consuming, prone to errors, and they don’t scale, which means you spend more time filing a less accurate tax return.
Why landlords need a receipt scanner app
Paper receipts are easily lost, hard to organize and fade over time, and reconciling them by hand is slow and error-prone. Scanning each receipt as you pay keeps a clear digital record against the right property.s a clear digital record against the right property.
Rental accounting
Track income and expenses for every property, from any device.
Tax reporting
Turn your scanned expenses into accountant-ready tax reports.
Schedule E reports
Run your IRS Schedule E report in a few clicks on Pro.
Related resources
About Rent Receipts for Landlords (Plus Free Template)
However you collect rent, providing your tenant with a rent receipt is a good business practice, and in some states is a legal requirement.
A Breakdown of your Schedule E Expense Categories
We look at the Schedule E form from a real estate investor’s point of view and what the Schedule E categories mean.
How To Save Money By Tracking Maintenance Expenses
We explore the best way to manage and track maintenance expenses to ensure you never miss a deductible expense again.
The Best Store Discounts and Pro Programs for Landlords (2026)
The best pro loyalty programs and store discounts for US landlords - save on repairs, materials, paint, and DIY supplies at Home Depot, Lowe’s and more.
FAQs
How does the Landlord Studio receipt scanner work?
Add a new expense in the Landlord Studio app, tap the camera icon and take a picture of your receipt. Landlord Studio reads the receipt and fills in the expense details for you, and saves the digitized receipt to our secure cloud server so you can access it any time. Check the details, then hit save.
Is the receipt scanner free?
Yes. Smart Receipt Scan is included on every plan, including Landlord Studio Go, which is free for up to 3 units. Pro adds bank feeds, smart expense categorization and Schedule E reports, and every new account starts with a free 14-day Pro trial with no credit card needed.
Can I attach a receipt to an expense I've already logged?
Yes. Open the expense, tap the document icon at the top right and choose how to attach your receipt. The receipt stays with that expense, against the property it belongs to.
Does the IRS accept scanned receipts?
Generally, yes. The IRS accepts records kept electronically, including scanned receipts, as long as the copies are accurate, complete and legible (Revenue Procedure 97-22). Check with your tax professional before you throw paper originals away.
How long should landlords keep receipts?
In general, keep receipts for at least 3 years from the date you file the return they support. Keep records of what you paid for a property and any improvements until at least 3 years after the year you sell it, because they set your basis and depreciation. IRS Publication 583 explains the rules.