The 7 Best Free Mileage Tracker Apps for Landlords

Mileage tracking is an essential part of running a rental business as a landlord. From trips to meet with potential tenants, to driving to and from rental properties, to running errands for the business, the miles add up quickly. Keeping track of these miles not only helps you keep organized, but also allows you to claim tax deductions for business-related driving expenses. 

With so many mileage tracker apps available, it can be difficult to choose the right one for your needs. This article reviews 7 of the best free mileage tracker apps and explores which are the best for landlords, so you can make an informed decision on which app will best serve your needs. From automatic tracking, to detailed reporting, to easy expense tracking, these apps have everything you need to make the most of your business driving expenses.

Why you need to track your mileage

Mileage can be a large end of year deduction for landlords, with 54% of surveyed landlords saying they travelled more than 500 miles each year for their rentals. However, with only 17% of landlords accurately tracking all of their mileage.

This means 83% of landlords are missing out on thousands of dollars each year!

With the right tool in your pocket (like Landlord Studio) this doesn’t have to be the case.

Read the full report here.

What to look for in a mileage tracker app for your rental business

1. Accurate Tracking: Ensure the app accurately tracks mileage, including start and end points, distance, and time of each trip.
2. Automatic GPS Tracking: Manually tracking and calculating your trips and mileage is time-consuming and error-prone. The best mileage tracker apps will automate this for you to make it as easy as possible for you to keep accurate and up to date records of your deductible mileage.
3. Expense Tracking: The app you choose should do more than just measure your trips, from A - B. It should also integrate with your chosen rental property expense tracker so that you can keep all of your expenses in one place and keep better control of your overall property management costs.
4. Real-time Analytics: The app should provide real-time analytics that help you keep an eye on your costs and other important metrics.
5. Customizable Reports: Customizable reports, including the ability to export data to spreadsheets, are important for tracking and analyzing your expenses.
6. User-friendly Interface: A user-friendly interface will make it easier to use the app and make the most of its features.
7. Customer Support: Good customer support will ensure you have the help you need to make the most of the app and resolve any issues you may encounter.

Best Mileage Tracker Apps

#1 Best Free Mileage Tracker App for Landlords: Landlord Studio

Landlord Studio is a free app that allows designed to help landlords with every aspect of their rental property management - and that includes mileage tracking. With Landlord Studio you get a powerful automatic GPS mileage tracker with unlimited trips to accurately track and logs all of your property related mileage.

The app is designed to be as easy to use as possible - simply hit start trip when you get in the car and let the app do the rest. 

The reason Landlord Studio is at the top if this list though is because it does more than just track your mileage, for cheaper than alternative apps on the market that do only track mileage. Keep everything in one place with our all in one comprehensive solution for managing rental properties. 

Additional property management features you’ll love include income and expense tracking with a receipt scanner and bank feed integration, online rent collection, property maintenance management, tenant screening and asset management. 

Plus, instantly generate any of over 15 powerful accountant-approved reports, including an easy to understand mileage report tax time doesn’t have to be hard!

Pricing 

The Free GO plan includes unlimited trips. 

The PRO plan starters at $12 per month.

Visit the pricing page

Alternative Apps for Tracking Mileage

The following apps are some of the leading mileage tracker apps on the market. However, while they offer the same automatic functionality for mileage tracking as Landlord Studio, they don't come with the suite of professional property management and accounting tools landlords that real estate investors need for their portfolio management.

MileIQ

Like Landlord Studio, MileIQ provides automatic tracking of your drives and enables users to keep a comprehensive mileage log for tax purposes.

Reports are available for review, including weekly and monthly summaries, or you can create your own customized reports.

This app is designed very specifically for mileage tracking and while it has a few other feature, like reports and a dashboard, it doesn't deliver the financial insight real estate investors need for their portfolios.

Pricing

Free trial - includes your first 40 trips

Price - $59.99 per year

Everlance

Everlance is a comprehensive mileage and expense tracker for small business owners, entrepreneurs, and freelancers. The app features automatic background tracking that detects when you're driving, classifies trips as personal or work-related, and tracks expenses by syncing with your bank or credit card. 

With work hour setting and tax write-off scanning, Everlance provides IRS-compliant reports. The free plan includes 30 automatic trip tracking per month, as well as basic manual expense tracking and receipt uploads, and business expense reports. 

Pricing

$12 per month for more advanced features and unlimited trips.

Trip Log

TripLog streamlines administrative work by automatically tracking miles, expenses, and timesheets. The app has options for automatic tracking through background mode, USB, or Bluetooth, or manual tracking. 

You can categorize trips as personal or business and set work hours for automatic classification. TripLog includes route planning, frequent trip rules, expense tracking, and staff timesheets. Tax-compliant reports are provided for deducting mileage on tax returns. 

Pricing

There is a free limited Lite version with 40 monthly manual trip.

Pricing starts at $10 per user per month.

Stride

Stride is a free app that tracks your miles automatically, running quietly in the background. It generates IRS-ready reports for tax purposes, making tax season easier for you. With automatic tracking, your mileage is recorded without any manual input from you. 

The expense tracker feature lets you keep track of your business expenses with photo receipts, and tax experts are available to help with tax-deductible expenses. The data reports summarize your mileage and deductible expenses, ensuring IRS compliance. 

Stride is perfect for self-employed individuals and independent contractors looking for an effortless way to track their mileage and expenses.

MileWiz

MileWiz 2020 is a free mileage tracker app with up to 20 trips a month. It automatically tracks your mileage and categorizes trips for business purposes. GPS technology and advanced algorithms minimize battery usage. 

The app is IRS-compliant, accurate, and fully automatic, saving you time and money. Ideal for self-employed, small business owners, freelancers, rideshare/delivery drivers, and businesses with multiple drivers. 

You can track trip purposes and expenses, adjust odometer per vehicle, and track trips for various modes of transportation. Comprehensive reports can be exported in CSV and PDF, and rates can be defined for tax reimbursement/deduction. 

Pricing

The free version has 20 free trps a month

Pricing starts at $50 per year

Fuelio

Fuelio, a free app, lets you track fuel expenses, consumption, car maintenance and fuel prices. With Fuelio, you can see nearby gas stations, vehicle information, and costs at a glance. The app's Trip Log GPS tracker can automatically track trips, or you can manually log data.

Fuelio also reminds you of maintenance and other important tasks for multiple vehicles. You can view and create statistics and charts for costs, fuel prices, distances, and more for multiple vehicles. The data can be exported or stored in cloud services like Google Drive or Dropbox.

This app is user-friendly, calculates liters of fuel used between fill-ups and displays fuel consumption statistics like average fill-ups, mileage, and costs in a simple format.

IRS 2022 Mileage Rate

The easiest way to calculate mileage tax deductions is by using the standard mileage rate set by the IRS. For the 2021 tax year, the rate was 56 cents per mile. 

This was increased for 2022 where for the first 6 months of the 2022 tax year, it’s 58.5 cents per mile. And, in recognition of significant gasoline price increases during the later half of 2022, the IRS adjusted the rate for the last 6 months of the 2022 tax year to 62.5 cents per mile. 

When calculating your mileage for the 2022 tax year, ensure that you use the correct rate for each month - this is one of the reasons it’s essential to keep an accurate and up to date mileage log.

To find your deduction, simply multiply your business miles by the standard mileage rate. For example, if you drove 10,000 business miles in 2021, your mileage tax deduction would equal 10,000 x 0.56 = $5,600.

Final Words

Landlord Studio offers a convenient solution for tracking and calculating mileage tax deductions. The app features a built-in mileage log specifically designed for taxes, simplifying the process of tracking travel expenses. With the ability to instantly generate a mileage report at the end of the tax year, calculating overall deductions is effortless. The report is accessible from any device and all data is securely stored in the cloud for future reference.

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