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Find the best residential property management software for UK landlords in 2025. Compare features, pricing, and MTD readiness for small to mid-sized portfolios.
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Written by
Ben Luxon
PUBLISHED ON
Sep 18, 2025
When it comes to managing your buy-to-let properties, spreadsheets only get you so far. The right residential property management software can help you stay compliant with changing regulations, track tenancies, and stay on top of your finances.
And with Making Tax Digital creeping closer, having clean digital records with bank-feed reconciliation and customisable reports isn’t a luxury… It’s quickly becoming an essential part of owning and operating rentals.
This shortlist is written for UK landlords with small to mid-sized portfolios. We’ve focused on tools that make day-to-day accounting and landlord compliance painless and stress-free.
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If you want to actually understand the money (without wrangling generic bookkeeping apps), Landlord Studio provides the landlord-specific accounting tools you need. You get bank feeds to cut manual entry, a built-in receipt scanner on mobile, GPS mileage tracking, and clean reports that make year-end far less painful.
There’s a direct Xero integration if you want proper double-entry and an MTD-friendly workflow; a common approach is to run day-to-day in Landlord Studio and sync to Xero for returns and final accounts.
When it comes to MTD, Landlord Studio is HMRC-recognised and provides a simple, streamlined workflow for your quarterly submissions.
Beyond the numbers, track tenancies, track rent, set reminders, and store all of your documents in one place, organised. There’s document storage, compliance reminders, and automated rent tracking.
Pros: Best-in-class landlord accounting (bank feeds, receipts, mileage) + Xero integration; simple to run on a phone; solid for 1 - 20 units.
Cons: Not an agency CRM.
Pricing: Plans start from £0/month (MDT GO is free for the first 3 units). PRO from £12/month and PRO Plus from £24/month; extra units typically £1 per unit/month. Review pricing.
One Landlord’s experience:
‘I use Landlord Studio and like it. All expense/income categories can be changed to match your needs, lots of report options, app or desktop access, and inexpensive.’
Arthur Online shines when your setup is more layered: HMOs, room-by-room rentals, mixed portfolios, or teams.
Its hierarchy lets you manage at the building, unit, or room level, and you can bring everyone into the loop with separate apps for property managers, tenants, contractors, and owners. That makes maintenance, approvals, and comms far cleaner, and there’s proper automation for recurring tasks.
On the finance side, Arthur links with Xero and QuickBooks, so you can keep operational data and accounting connected without duplicate effort. If you’re scaling or you’ve got lots of moving parts, this structure earns its keep; if you’re running a couple of single-family lets, it may be more horsepower than you need.
Pros: Excellent for HMOs/room-level control; multi-party apps; strong workflow automation; Xero/QuickBooks integrations.
Cons: No direct MTD integration, so you’ll need to leverage external software like Xero or QuickBooks to meet MTD requirements. More complex setup/admin; some advanced features sit on higher tiers (can feel over-engineered for very small portfolios).
Pricing: From £70/month (includes 50 units); Professional from £96/month (60 units) and Enterprise from £126/month (70 units).
Landlord Vision wraps the core landlord jobs (rent, expenses, reminders, documents) into one tidy dashboard, with bank feeds, a reporting suite, and compliance reminders. Pricing is tenancy-based and stays approachable for small portfolios. If you prefer a “do-it-all” system with traditional screens and lots of options, it’s a solid residential property management software for UK landlords.
Pros: Broad feature set including bank feeds, compliance, and reports; transparent pricing.
Cons: Interface can feel busy; some landlords find the bookkeeping side heavy if they only need basics.
Pricing: Starter £19.97/month (billed annually) including 5 tenancies; higher tiers available for larger portfolios.
Hammock is laser-focused on the money: connect bank feeds, tag properties/tenancies, and get real-time tracking of rent in/late/missed, plus tidy landlord accounting. If your priority is cashflow visibility with minimal faff, it’s excellent; pair it with another tool for deeper tenancy admin if needed.
“I currently use Hammock, which is great for the financial side (bookkeeping etc) but not as good for the admin side (property info, paperwork, key dates…).” - r/UKLandlords.
Pros: MTD-ready with bank feed reconciliation and rent status; clean income/expense tracking.
Cons: Admin/compliance features are lighter than all-in-ones—meaning you’ll need separate software or spreadsheets for these tasks.
Pricing: From £5.99/month + VAT for 1 to 3 properties (promotional rate until April 2026; usually £8); scales to £11.99 (4 to 10) and £19.99 (11 to 20).
Rentila keeps things simple and cheap. There’s a free account (limited to 1 unit) and low-cost paid tiers if you grow, covering tenancies, basic accounting, tasks, and templates. It doesn’t provide the same breadth and depth of features as the others, but if you’re testing the waters or running a single let, it’s an easy on-ramp.
Pros: Free tier; straightforward setup; good value for small portfolios.
Cons: Not MTD-ready. Feature depth and polish trail the more established UK platforms.
Pricing: Free for 1 unit; paid plans from £4.90/month (“Silver”, 2–5 units) or £9.90/month (“Gold”, unlimited units); annual options available.
Picking the right residential property management software for your operation can feel daunting, so make sure you’re armed with the facts before making a decision.
You first need to think about the problems you’re trying to solve.
Are you trying to get the finances right? Do you need to meet MTD requirements in April 2026? Are you looking for something to help you track rent and stay compliant? If so, then you might want to look at Landlord Studio. With bank feeds, receipt scanning, and an easy-to-use mobile app, digital record-keeping and compliance for landlords has never been so simple.
Alternatively, if your world contains large portfolios, complex tech stacks, and large team workflows, Arthur Online earns its place with serious automation s numerous integrations, and CRM controls.
Whichever way you go, set up categories on day one, snap receipts, and switch on reminders for safety checks. Do that, and the admin fades into the background, leaving you to focus on running decent homes and a tight operation.
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Landlord Studio is an easy to use MTD compliant property management and accounting software designed for UK landlords.
Track income and expenses, run reports,, find and prescreen tenants, manage property maintenance, and more.
Join Landlord Studio co-founder Logan Ransley and industry expert John Toon as they explore how accountants can help landlords navigate Making Tax Digital, tackle common challenges, and build efficient digital workflows.
When: Wednesday, 8th October, 11:00 AM BST
Where: Online event.
Host: Logan Ransley, Co-founder, Landlord Studio
Guest: John Toon, (FCA)(FMAAT) & Technology Advisory Lead, Beever & Struthers
Duration: 60 minutes
CPD Point: Self-certified CPD point available upon completing a short post-session assessment.
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