The 5 Best Property Management Apps for UK Landlords 2025

If you’ve ever found yourself drowning in spreadsheets or chasing rent payments with a notebook in one hand and a phone in the other, it might be time to upgrade your landlord toolkit.

Not long ago, managing rental properties meant drowning in paperwork, late-night admin, and a few too many forgotten inspections. Now? A good property management app can do the heavy lifting for you.

But not all apps are created equal. Some focus on financials. Others on communication. Some are free, others come with all the bells and whistles (and a monthly fee to match). The trick is finding the one that actually makes your life easier without breaking the bank. 

We’ve rounded up five of the best property management apps for UK landlords in 2025.

Property Management Apps and MTD

Before we move on to the meat of this article, we need to first address the elephant in the room. And that is every landlord’s favourite word: “Compliance”. 

There’s a big change coming for UK landlords, and it’s called Making Tax Digital, or MTD for short. Starting in April 2026, if you earn over £50,000 a year from rental income, you’ll need to ditch the spreadsheets and start using HMRC-approved software to digitally record your income and expenses. 

This threshold will then be reduced to £30,000 in 2027 and £20,000 in 2028.

What does that mean for you? It means the property management app you choose now needs to do more than just track rent or store documents—it needs to help you stay compliant with HMRC.

You’ll be required to:

• Keep digital records of your rental income and expenses
• Submit quarterly updates to HMRC
• Use MTD-compatible software to do it

If your current setup involves a notebook, a calculator, or a frantic end-of-year spreadsheet session, it’s time for an upgrade.

So when you’re picking your next property management app, don’t just look at the features or the price tag—make sure it’s ready for MTD (like Landlord Studio). 

While the deadline might feel far off, finding software that works for you now will help make the transition seamless tomorrow.

Best Property Management Apps

1. Landlord Studio

Best for: All-in-one property management for landlords who want oversight without overwhelm.

Landlord Studio is a property management software and app built specifically for landlords. It handles everything from rent tracking to expense logging, mileage, document storage, and tenant communications, all in one clean, easy-to-use dashboard.

Key features:

• Digital Record Keeping Made Easy: Sync your bank feeds, create custom rules, and reconcile transactions with a few quick clicks.
• Track Rent Arrears: Track rent payments in real time, automate rent reminder emails, and reduce late rent and missed payments. 
• Tax-Ready Reporting: Instantly generate tax-ready reports and become MTD ready today with streamlined HMRC-compliant submissions.
• Reminders & Alerts: Set reminders for important dates such as certificate renewals, tenancy end dates, and property inspections.
• Tenancy Management: Store tenancy agreements, log inspections, and handle everything you’d normally forget (until it’s too late).

Additionally, Landlord Studio will be Maxing Tax Digital compliant before the 2026 deadline! You can learn more about Making Tax Digital for Landlords here.

Whether you’ve got one property or fifty, it helps you keep your rentals profitable and painless, and it's free to get started. View pricing.

2. Arthur Online

Best for: Portfolio landlords and property managers with a bigger operation.

If you’re running multiple units and dealing with a multitude of agents and contractors, Arthur Online might be more your speed. It’s cloud-based and super scalable, with tools for communication, maintenance, and financials.

What makes it stand out:

• Custom Workflows: It has the handy functionality to build your own processes for repairs and inspections. 
• Integrated Accounting: Hook into Xero for simple financial management.
• Mobile App Access: Keep tabs on your properties whether you’re in the office or on a train to Manchester.

Arthur’s got a steeper learning curve than some apps, but if you’re managing at scale, the extra firepower can be worth it.

3. Rentila

Best for: DIY landlords on a budget who want solid basics (without the monthly fee).

Rentila is a lesser-known landlord app that quietly ticks a lot of boxes. It’s particularly popular with small portfolio landlords and those just starting out. And here’s the kicker: there’s a free version that actually works.

Features include:

• Online Rent Management: Set up rent schedules, track payments, and send receipts.
• Maintenance Logging: Log tenant requests and keep track of repairs.
• Document Storage: Keep agreements and certificates handy in the cloud.

The interface feels a little dated, and it’s not as advanced as tools like Landlord Studio or Arthur.  But for a free rental management software tool, it is solid. 

If you’re running a few units and want to stay organised without committing to a full software suite, Rentila is worth a look.

4. Landlordy

Best for: Landlords who want a simple mobile-first rental management software option with solid offline functionality.

Landlordy is built specifically for app use. It works offline, lets you snap receipts for expense tracking, and gives a clear view of payment history - all from your phone.

Here’s what stands out:

• Offline Functionality: Landlordy works offline, meaning you can log rent payments or view tenant details without a signal.
• Rent Tracking & Reminders: Automatically track rent due dates, get notified about overdue payments, and generate payment history reports.
• Expense Logging & Receipts: Snap photos of receipts, assign them to properties, and generate expense summaries for tax time.

It’s particularly popular with landlords managing a small portfolio who want something fast and mobile-native.

One thing to note is that it is mobile only. It doesn’t work on desktop, which, if you have more complicated needs, can make it harder to navigate.

5. Property Hawk

Best for: Landlords who want useful tools but don’t mind a bit of clunky design.

Property Hawk has been around for a while and offers a free desktop-based landlord app geared towards UK-specific tenancies. It includes a bunch of useful tools like the tenancy agreement generator, rent book, and some light accounting infrastructure. 

What’s inside:

• Tenancy Builder Tool: Create basic AST agreements using their templates.
• Rent Management: Log payments, generate rent schedules.
• Legal Resources: Useful forms and landlord guides for navigating regulations.

The interface is a bit dated (and mobile use is limited), but if you want to dip a toe into digital without going all in on subscription software, it’s a decent starting point.

Property Management App (UK) Quick Comparison

To help you recap, here’s a table comparing the different UK property management apps.

Final Words: Choosing The Right Property Management App for You

Whether you're managing one property or a huge portfolio, the right property management app can seriously lighten the load. 

Each of the apps in this roundup brings something different to the table - the best one is the one that fits how you work. If you’re looking for a tool that balances functionality with ease of use (and won’t leave you second-guessing compliance), Landlord Studio is a solid bet. 

With Landlord Studio, you can manage every aspect of your portfolio, from rent tracking to MTD-ready tax submissions, automated compliance reminders to receipt scanning and expense tracking. It gives you full control without the chaos. And thanks to its intuitive design and affordable pricing, you don’t need to be tech-savvy to get started.

So if you’re ready to ditch the spreadsheets, reclaim your evenings, and get ahead of MTD, Landlord Studio is the app to beat.

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