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Top 12 Real Estate Investor Software for Success

Having the right tools and software for analyzing the market and managing your rentals can mean the difference between success and failure.

However, figuring out which tools to use, which you need and which are the best can be challenging. This is why we’ve compiled this article that breaks down 12 of the top real estate investor software on the market today.

What is Real Estate Investor Software?

The bracket of ‘real estate investor software’ covers a wide amount of ground, from finding and analyzing deals, to levelling up productivity, managing your team, and tracking your portfolio finances.

There aren’t many that can do it all, but there are some that can do most of it. This is why it’s important to do your research. Choosing a real estate investor software that’s right for your business will help you identify potential opportunities for improving cash flow, allow you to file an accurate tax return (without the stress that comes with spreadsheets), and scale your portfolio so you can achieve your business goals.

What to Look for in Real Estate Investor Software

Not every property owner has the same needs. For example, you might have a system in place for collecting rent, but desperately need a way to better organize documents, or find tenants. Plus, depending on the size of your portfolio, the property class you invest in (eg. commercial, land, residential, short-term), and the strategy you employ (eg. fix and flip, BRRRR, buy and hold) your needs will be different.

With that in mind below we have broken down a few of the most important features to look for when evaluating real estate investor software.

  • Flexibility. Make sure the platform can handle single-family homes, short-term rentals and multifamily properties at the very least.
  • Scalability. The software you choose should be designed to help you streamline your processes and scale your portfolio.
  • Ease-of-use. We’ve all battled with a spreadsheet in the past. You may have even looked at and struggled with software like QuickBooks. Ultimately, solutions like these aren’t designed for the real estate industry and are easy to make a mess of, overly expensive, and lacking in features.
  • Multi-device. Having an app on iOS, and Android and access to a desktop version is essential if you want to stay on top of your portfolio and save time.
  • Data at both a portfolio and property level. Gone are the days when you need to hack together and end of month report. Generate reports easily, from any device, so that you can have complete oversight of your portfolio. These reports should be filterable by property and more to allow you to dig down into the data with ease.
  • Tax reporting. Export tax-ready financial statements and make end-of-year reporting easy.
  • Document storage. It’s a simple one. But you need to be able to keep all of your investment-related documents stored securely and well organized.
  • Cost-effective and industry-specific. What you don’t want to be doing is paying for more features than you need.
  • Rent collection. Efficiently and securely collect rent online. Ideally this should give you control of the rent amount and allow your tenants to set up auto-pay.
  • Maintenance management. Allow tenant submissions and easily track maintenance jobs.
  • Tenant listings. Find and screen tenants faster.
  • Quality customer service. Can you get hold of support, and do they have video and educational help articles available?

Real Estate Investor Software for Rental Management

Best Overall

Landlord Studio

Landlord Studio is a cloud-based property management and accounting software designed specifically for landlords. You can easily manage and track the financials for most property types, including single-family homes, multifamily properties, short-term rentals and even commercial properties.

Landlord Studio makes managing rentals and preparing for tax time easy, with powerful accounting and time-saving productivity tools designed specifically for real estate investors.

Finally, you can say goodbye to complicated spreadsheets and piles of paper receipts. Automate tasks, master your income and expense tracking, and stay organized throughout the tax year.

Landlord studio dashboard

Key features

  • Find tenants. Create a rental listing, collect, prescreen and manage applicants, and easily run a comprehensive tenant screening report.
  • Collect rent. Securely collect rent online. Tenants can set up auto-pay so you never have to worry about late rent again.
  • Rental accounting. Easily track income and expenses by property or unit, track your mileage, digitize receipts and even connect your bank accounts to reconcile transactions in real time.
  • Property maintenance. Create, prioritize, and track maintenance tasks. If you’re using our online rent collection feature tenants can even submit requests via the tenant portal.
  • Tax reporting. Instantly generate tax-ready reports including our Schedule E report. Plus, with default expense categories in line with IRS requirements for tax time, you can ensure a more accurate and stress-free tax time.
  • Productivity. Landlord Studio has a range of productivity features including, personal reminders, customizable email templates, document storage, fast insights via the dashboard, Xero integration and you can even get legal documents through the app (using Rocket Lawyer).

Getting started with Landlord Studio is easy. Simply download the app on iOS or Android, or create an account on the desktop using an email address. Enter your name, your first property’s details, and a current, future or historical lease.

Pricing: Landlord Studio is FREE for users with 3 or fewer units. For users with 4 or more pricing starts at $18 per month. Visit the pricing page →

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Designed For Larger Portfolios

Appfolio

Overview: Appfolio is a cloud-based property management software designed for larger portfolio landlords or property managers. You can manage most types of properties and it comes with a range of powerful features.

Pricing: Residential pricing begins at $1.25 per unit per month with a minimum monthly fee of $250.

Buildium

Overview: For larger portfolios and property managers this property management solution is flexible and feature-rich including property accounting and online payments, document storage, maintenance request tracking, renters’ insurance for tenants, rental applications and tenant screening, and a free customizable website for rental listings.

Pricing: Pricing starts at $52 per month and there is a range of additional set-up costs and fees for things like bank feeds, tenant screening, and online payments.

Designed or Smaller Portfolios

Avail

Overview: This solution is targeted towards smaller portfolio landlords. Primarily it was designed to help landlords fill vacancies and manage tenants but they have expanded their feature suite over the years to incorporate most of what you need.

Pricing: They have a free plan, however, you’ll pay a premium for features like rent collection. And a Plus plan for $5 per unit per month.

TurboTenant

Overview: TurboTenant has many of the same features as the others on this list. However, you’ll find their feature suite, like Avail’s, is more geared towards finding and managing tenants than managing your investment finances.

Pricing: They have a free plan and paid plans starting at $12 per month with additional fees for things like lease documents and rent collection.

DoorLoop

Overview:  Doorloop is one of the newer real estate investor software on the market but has a range of features to match the others on this list. This includes document storage, rent collection, and a basic accounting suite.

Pricing: Pricing starts at $49 per month – $109 per month.

Real Estate Investor Software for Analyzing Market Data

Running a successful rental company doesn’t just mean employing a powerful rental management tool. One of the other types of real estate investor software that is essential for operating a profitable and scalable portfolio is software that can help you analyze deals and charge the right amount in rent.

Real Data

OverviewRealData is a real estate software designed to give you all the data you need when evaluating potential investments. Their products and features include real estate investment analysis professional and express, commercial/industrial development, comparative lease analysis, and a 16-module real estate calculator.

Pricing: Software bundles range from $209 to $1,499 with individual packages priced from $85 for a 30-day license.

Mashvisor

Overview: Mashvisor offers data and analytics on residential real estate in the US market. The goal is to help investors find profitable long-term and Airbnb rental properties quickly and confidently. By combining a variety of data sources they’ve made real estate research easy.

Pricing: Free for 7 days, then $24.99/month.

Rentometer

Overview: Undercharging rent can mean leaving money on the table and failing to realize the profits you should have. Overcharging on the other hand can lead to drawn-out void periods. Rentometer combines data from multiple sources to help investors set the correct rent at the current market value so they can maximize returns.

Pricing: Rentometer has a free QuickView and paid plans starting at $19 per month.

Property Evaluator

Overview: Property Evaluator is a tool for Apple users. The app allows you to easily calculate key metrics for your rentals such as cap rate, ROI, and cash flow, with up to a 30-year performance projection for long-term financing.

Pricing: They have several pricing options with the Mac app is priced at $49.

Zilculator

Overview: Residential real estate investors can automate property analysis with Zilculator. This software pulls data from the MLS, Zillow, and Rentometer to create professional-grade investment reports in minutes.

Pricing: From $13.60 to $23.20 per month.

DocuSign

For efficiently signing and sharing documents like leases.

The final software on the list is a little different being neither real estate specific nor financial related. However, in today’s digital age, having digital document signing software like DocuSign is an incredible time-saver for your real estate business.

Final Take On Real Estate Investor Software

Real estate investor software can be a powerful tool for scaling your portfolio, levelling up your productivity and maximizing your return on investment.

The best software is versatile enough to handle single-family homes, multifamily properties, and short-term rentals and will have an easy-to-use app, and powerful financial reporting functionality.

With Landlord Studio your first 3 properties are completely FREE so you have nothing to lose. Get started today to take it for a spin, see how easy it is to get set up, and explore our powerful advanced accounting and management functionality.

Rentals have never been so easy. View our pricing and full feature breakdown.

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Ben Luxon

Ben is the editor and lead writer for Landlord Studio. He has worked with real estate professionals all over the world and written educational articles on tech, real estate, and financial growth for sites such as Forbes, TechBullion, and Business Magazine.

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